WEBVTT Kind: captions Language: en 00:00:07.730 --> 00:00:13.620 I want to discuss with you how to control the sound files and how to navigate among 00:00:13.620 --> 00:00:15.750 them. 00:00:15.750 --> 00:00:21.350 I pressed the Pause button to stop it from playing, but if I had not, PowerPoint would 00:00:21.350 --> 00:00:26.300 have continued to play the sound file until it was over. 00:00:26.300 --> 00:00:30.529 Some sound clips are just a few seconds, while others are longer. 00:00:30.529 --> 00:00:37.240 You can use these controls to play, pause, and stop the sound file. 00:00:37.240 --> 00:00:43.670 The name of the current sound file is beside the word Caption, right below the controls. 00:00:43.670 --> 00:00:48.510 I can see that the current file is the Light Piano one I chose. 00:00:48.510 --> 00:00:54.539 If you're not sure this sound file is the one you want to use, just click the Next arrow, 00:00:54.539 --> 00:01:05.560 and the next sound file will open and start to play. 00:01:05.560 --> 00:01:09.730 That sound file is called Smooth Jazzy. 00:01:09.730 --> 00:01:14.400 You can continue to advance and listen to other sound files or press the Previous button 00:01:14.400 --> 00:01:16.840 to listen to previous files. 00:01:16.840 --> 00:01:22.430 Then, click the Close button to close the dialog box. 00:01:22.430 --> 00:01:27.820 Whichever sound file was active in the Preview window when you closed it will be the file 00:01:27.820 --> 00:01:30.450 that is selected in the task pane. 00:01:30.450 --> 00:01:35.220 I think I'm ready to insert the Smooth Jazzy sound file. 00:01:35.220 --> 00:01:40.380 Before I do that, I need to make sure the slide where I want to insert the sound is 00:01:40.380 --> 00:01:41.380 selected. 00:01:41.380 --> 00:01:49.000 Then, I just need to click the file in the Clip Art task pane and a dialog box appears. 00:01:49.000 --> 00:01:53.680 From here, you have to decide whether you want the music to play automatically, or whether 00:01:53.680 --> 00:01:56.380 you want to click to activate it. 00:01:56.380 --> 00:01:58.480 I'll choose Automatically. 00:01:58.480 --> 00:02:03.720 Now, the sound icon appears on the slide. 00:02:03.720 --> 00:02:11.090 Two new tabs appear on the Ribbon - the Sound Tools Options tab and the Picture Tools format 00:02:11.090 --> 00:02:14.209 tab. 00:02:14.209 --> 00:02:20.069 From this point, all the commands on both tabs work the same as when I inserted a sound 00:02:20.069 --> 00:02:23.340 file that was stored on my computer. 00:02:23.340 --> 00:02:29.930 You can also play an audio CD, or specific songs on a CD, during a presentation. 00:02:29.930 --> 00:02:36.879 To add sound from a CD, select the Insert tab, and click the drop-down arrow on the 00:02:36.879 --> 00:02:37.879 Sound command. 00:02:37.879 --> 00:02:42.379 Now, choose Play CD Audio Track. 00:02:42.379 --> 00:02:46.530 The Insert CD Audio dialog box appears. 00:02:46.530 --> 00:02:53.290 To add sound from a CD, you must have a music CD inserted into the CD drive on your computer. 00:02:53.290 --> 00:02:59.749 If you do, you can go ahead and enter the information in the dialog box. 00:02:59.749 --> 00:03:05.810 In the Clip selection area, just enter the number of the first track on the CD you want 00:03:05.810 --> 00:03:13.349 to play, and then enter the number of track where you want to end. 00:03:13.349 --> 00:03:18.420 You can type the number directly into the field, or use the arrows. 00:03:18.420 --> 00:03:24.030 The time field allows you to indicate at what time in the first track you want to start 00:03:24.030 --> 00:03:25.250 playing. 00:03:25.250 --> 00:03:31.010 I want to start at the beginning of track 4, so I'll leave that as it is. 00:03:31.010 --> 00:03:36.909 In the End track time field I need to enter the time during the last track that I want 00:03:36.909 --> 00:03:38.709 to stop playing. 00:03:38.709 --> 00:03:41.499 I actually want to play all of track 6. 00:03:41.499 --> 00:03:49.939 Since it is 3:02 seconds long I'll enter that here. 00:03:49.939 --> 00:03:55.900 In the Play Options section, you can choose to Loop the tracks until stopped, and adjust 00:03:55.900 --> 00:03:57.159 the volume. 00:03:57.159 --> 00:04:01.069 I think I will click to loop it. 00:04:01.069 --> 00:04:05.969 In the Display Options section you have to decide whether you want to display or hide 00:04:05.969 --> 00:04:08.620 the sound icon during the slide show. 00:04:08.620 --> 00:04:14.700 I don't want that to be visible, so I'll just click to hide the sound icon. 00:04:14.700 --> 00:04:17.109 Once all the information is entered, click Ok. 00:04:17.109 --> 00:04:20.770 Then a dialog box appears. 00:04:20.770 --> 00:04:25.060 You have to decide whether to play the music automatically or whether you want to click 00:04:25.060 --> 00:04:27.070 to play the music. 00:04:27.070 --> 00:04:32.500 I'll click Automatically and now a sound icon appears on the slide. 00:04:32.500 --> 00:04:37.840 Since we're working with a CD, the sound icon is of a disk. 00:04:37.840 --> 00:04:42.450 Again, the Options and Format tab appear on the Ribbon. 00:04:42.450 --> 00:04:46.510 This time however, the Options tab is a bit different. 00:04:46.510 --> 00:04:50.950 You can see that it is a CD Audio Tools Options tab. 00:04:50.950 --> 00:04:55.351 Some of the commands are similar to the ones we saw when we inserted other sounds, but 00:04:55.351 --> 00:04:57.710 you do have some new Options in the Setup group. 00:04:57.710 --> 00:04:59.480 From here I can see when the music will start and stop playing. 00:04:59.480 --> 00:05:01.760 Adding sound in PowerPoint is simple! 00:05:01.760 --> 00:05:05.390 Mark your special event by including impressive sounds.