WEBVTT Kind: captions Language: en 00:00:07.310 --> 00:00:12.090 PowerPoint gives you the ability to add sound to your presentation in several different 00:00:12.090 --> 00:00:15.920 ways. Let's take a look at our Company Overview 00:00:15.920 --> 00:00:22.920 presentation and practice inserting sound. We'll start by inserting our own sound file. 00:00:23.669 --> 00:00:29.080 I have some music I want to play on my title slide, while the audience is waiting for the 00:00:29.080 --> 00:00:34.430 presentation to begin. First, I need to make sure the slide I want 00:00:34.430 --> 00:00:41.430 to add sound to is selected, and it is. To insert sound, select the Insert tab, and 00:00:42.340 --> 00:00:48.640 locate the Media Clips group. Click the drop-down arrow on the Sound command 00:00:48.640 --> 00:00:55.640 and you'll see a menu of options. Select Sound from File from the menu. 00:00:57.050 --> 00:01:03.210 The Insert Sound dialog box appears. My sound file is stored on My Desktop, so 00:01:03.210 --> 00:01:09.150 I'll just locate it and select it. Keep in mind that PowerPoint doesn't accept 00:01:09.150 --> 00:01:15.899 all file types. MP3 and WAV files are two common audio file 00:01:15.899 --> 00:01:22.899 types that PowerPoint does accept. If your file isn't an accepted file type, 00:01:23.270 --> 00:01:28.740 you can usually convert it. Once you've selected it in the dialog box, 00:01:28.740 --> 00:01:34.799 click OK. Another dialog box appears that asks whether 00:01:34.799 --> 00:01:41.630 you want the sound to play automatically when the slide is loaded in Slide Show View, or 00:01:41.630 --> 00:01:48.020 whether you want the sound to start when the sound icon is clicked in the slide show. 00:01:48.020 --> 00:01:53.459 I'll just click Automatically. Now a little sound icon appears on the slide, 00:01:53.459 --> 00:01:58.619 and 2 new tabs appear on the Ribbon when the icon is selected. 00:01:58.619 --> 00:02:04.409 You can click and drag the icon anywhere on the slide you wish. 00:02:04.409 --> 00:02:10.709 If you switched to Slide Show view right now, the icon would appear on this first slide. 00:02:10.709 --> 00:02:16.099 You probably don't want that, so luckily, we can change that setting from the Options 00:02:16.099 --> 00:02:21.470 tab. Just click the box next to Hide During Show 00:02:21.470 --> 00:02:28.470 in the Sound Options group. You have many other options on this tab. 00:02:29.500 --> 00:02:34.840 You can click the Preview command to listen to the sound that will play, and click the 00:02:34.840 --> 00:02:41.840 Slide Show Volume command to change the setting to Low, Medium, High, or Mute. 00:02:43.939 --> 00:02:49.090 You can choose to loop the sound until you stop it I want to do this because I don't 00:02:49.090 --> 00:02:54.689 know how long I will need it to play or you can change it from playing automatically when 00:02:54.689 --> 00:03:01.689 the slide loads to requiring that the icon be clicked to start the sound. 00:03:01.780 --> 00:03:08.780 Now, when I click the Slide Show command I can see the sound icon is not visible and 00:03:09.200 --> 00:03:14.480 I can hear my music playing. As I move to the next slide the music will 00:03:14.480 --> 00:03:18.030 stop. I can just press the Esc key to return to 00:03:18.030 --> 00:03:22.610 Normal view. You may be wondering why the Picture Tools 00:03:22.610 --> 00:03:28.079 Format tab is available. Well, the icon is a picture, so you may decide 00:03:28.079 --> 00:03:33.489 you want to format it to make it blend with your presentation colors if you plan on having 00:03:33.489 --> 00:03:38.329 it visible during slide show view. My guess is that usually you won't need to 00:03:38.329 --> 00:03:41.599 do this, but PowerPoint does give you the option. 00:03:41.599 --> 00:03:48.599 Now, if you change your mind and want to delete the sound, just select the icon, and then 00:03:48.859 --> 00:03:55.859 select Delete on your keyboard. If you don't have a sound file on your computer 00:03:56.219 --> 00:04:01.680 that you want to use, you can use sounds that are available in the Clip Organizer. 00:04:01.680 --> 00:04:08.680 To do this, select the Insert tab, and then click the drop- down arrow on the Sound command. 00:04:09.249 --> 00:04:16.100 From the menu, choose Sound From Clip Organizer, and the Clip Art task pane will appear on 00:04:16.100 --> 00:04:20.130 the right. If you click the drop-down list to see the 00:04:20.130 --> 00:04:25.620 media file types you can see that Sounds is selected. 00:04:25.620 --> 00:04:31.470 So, when we search, only sound files will appear. 00:04:31.470 --> 00:04:34.610 From here, you have access to hundreds of sounds. 00:04:34.610 --> 00:04:39.410 Just enter some keywords in the search field that explain what type of sound you are looking 00:04:39.410 --> 00:04:46.020 for, and then press the Go button. I actually want a piece of music that I can 00:04:46.020 --> 00:04:51.050 play on my title slide, some type of background music for the audience to listen to before 00:04:51.050 --> 00:04:57.380 I talk. So, I'll search for background music. 00:04:57.380 --> 00:05:01.419 I have a lot of options. But, how can I decide which one I want to 00:05:01.419 --> 00:05:08.419 use without listening? I think this Light Piano will probably be good, but to listen 00:05:08.910 --> 00:05:15.910 to the sound file, just hover over the sound option, and click the drop-down arrow. 00:05:16.800 --> 00:05:23.800 In the menu, choose Preview/Properties. Did you hear that? As soon as I chose Preview/Properties, 00:05:27.039 --> 00:05:32.030 the Light Piano music started playing so I could hear the sound file. 00:05:32.030 --> 00:05:38.979 At the same time, this Preview/Properties dialog box appeared. 00:05:38.979 --> 00:05:43.930 On the right side of the dialog box there is a lot of information including the file 00:05:43.930 --> 00:05:50.710 name, file size, and keywords. Take a look at the second part of this lesson 00:05:50.710 --> 00:05:52.360 to learn more about sound!