PowerPoint gives you the ability to add
sound to your presentation in several
different ways
let's take a look at our company
overview presentation and practice
inserting sound we'll start by inserting
our own sound file I have some music I
want to play on my title slide while the
audience is waiting for the presentation
to begin first I need to make sure the
slide I want to add sound to is selected
and it is to insert sound select the
insert tab and locate the media clips
group click the drop-down arrow on the
sound command and you'll see a menu of
options select sound from file from the
menu the insert sound dialog box appears
my sound file is stored on my desktop so
I'll just locate it and select it keep
in mind that PowerPoint doesn't accept
all file types mp3 and wav files are too
common audio file types that PowerPoint
does accept if your file isn't an
accepted file type you can usually
convert it once you've selected it in
the dialog box click OK another dialog
box appears they ask whether you want
the sound to play automatically when the
slide is loaded in the slideshow view or
whether you want the sound to start when
the sound icon is clicked in the
slideshow I'll just click automatically
now a little sound icon appears on the
slide and two new tabs appear on the
ribbon when the icon is selected you can
click and drag the icon anywhere on the
slide you wish if you switched to slide
view right now the icon would appear on
the first slide you probably don't want
that so luckily
we can change that setting from the
options tab just click the box next to
hide during show and the sound options
group you have many other options on
this tab you can click the preview
command to listen to the sound that will
play and click the slideshow volume
command to change the settings to low
medium high or mute you can choose to
loop the sound until you stop it
I want to do this because I don't know
how long I will need it to play or you
can change it from playing automatically
when the slide loads to requiring that
the icon be clicked to start the sound
now I click the slideshow command I can
see the sound icon is not visible and I
can hear my music playing as I move to
the next slide then music will stop I
can just press the Escape key to return
to normal view you may be wondering why
the picture tools format tab is
available well the icon is a picture so
you may decide you want to format it to
make it blends with your presentation
colors if you plan on having it visible
during the slideshow my guess is that
usually you won't need to do this but
PowerPoint does give you the option now
if you change your mind and you want to
delete the sounds just select the icon
and then select delete on your keyboard
if you don't have a sound file on your
computer that you want to use you can
use sounds that are available in the
clip organizer to do this select the
insert tab and then click the drop down
arrow on the sounds command from the
menu choose sound from clip organizer
and the clip art task pane will appear
on the right if you click the drop down
list to see the media file types you can
see that sound is selected
so when we search only sound files will
appear from here you have access to
hundreds of sounds just enter some
keywords in the search field that
explain what type of sound you are
looking for and then press the Go button
I actually want a piece of music that I
can play on my title slide some type of
background music for the audience to
listen to you before I talk so I'll
search for background music I have a lot
of options here but how can I decide
which one I want to use without
listening
I think this light piano will probably
be good but to listen to the sounds file
just hover over the sound option and
click the drop-down arrow in the menu
choose preview properties did you hear
that as soon as I chose three new
properties the light piano music started
playing so I could hear the sound file
at the same time this preview properties
dialog box appeared on the right side of
the dialog box there is a lot of
information including the file name file
size and keywords take a look at the
second part of this lesson to learn more
about sound