WEBVTT
Kind: captions
Language: en

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With any document or presentation, it's important
to review your work when you're complete.

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This doesn't just mean using the Proofing
tools to check spelling and grammar.

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You'll want to review each slide to make sure
there are no errors and that the text or illustrations

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are readable.

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You'll also want to review any animations
or transitions you added to ensure they don't

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distract from the message of your presentation.

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Everyone will develop their own process for
completing a PowerPoint presentation.

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After I review my slides for typos, and spelling
or grammar errors, I usually view my presentation

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in slide show view to look at all the animations
and transitions at the same time.

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To change to slide show view, you can simply
click the command at the bottom of the window,

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or Select the Slide Show tab.

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I'll select this tab so we can take a look
at some of the options.

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In the Start Slide Show group, I'll click
From Beginning to start with slide 1 in slide

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show view.

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Now I can just advance through my slides and
see what the audience will see.

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If you'd rather start at the current slide,
just click the From Current Slide command.

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This command is really useful if you are interested
in seeing specific slides in Slide Show.As

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you may have noticed, there are often several
ways you can accomplish a task in PowerPoint.

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The great thing about this Setup Show command
is that from the dialog box you can modify

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several things about the way the slide show
runs.

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By default, the show type is set to presenter,
but you could change that here if you are

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displaying the slides at a kiosk or booth,
or if people will be looking at the slides

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independently in the PowerPoint window.

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Also, if you want to skip one of the beginning
or ending slides during the presentation,

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you can enter the slide numbers where you
want to start and end the presentation.

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In the Show Options section you can choose
to have the slides loop continuously, or play

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the slides without any animation you added.

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If you added timing to advance each slide,
you can change it so that the slides have

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to be manually advanced.

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These are really the key things you can control
in this dialog box.

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Let's just close this and take a look at the
rest of the commands on the Slide Show tab.

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If you find a slide you don't want to display
in the presentation as you are reviewing the

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slides, you can click the Hide Slide command.

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For example, I don't think I really need this
Topics slide.

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If I click the command, this will hide the
slide during slide show view.

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You can click the command again to display
the slide, if you change your mind.

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There are some other commands on this tab
that give you some control over your presentation.

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You can create a custom show using slides
from this presentation, and rehearse your

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presentation timing so you have an idea about
how long it will take you to present the information.

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These are more advanced topics that not everyone
will use, so I'll let you explore these on

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your own if you are interested.

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If you are going to use the presentation on
a computer other than your own, you may want

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to Package the Presentation for a CD.

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This is a good idea if you are unsure as to
whether the computer you will be using has

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PowerPoint 2007.

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Also, if you link to other files on your slides,
you'll need those files on the computer you

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will use to run the presentation.

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The easiest way to make sure you include all
the files you link to is to use the Package

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for CD feature.

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To do this, open the presentation that you
want to package.

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Then, Insert a CD into the CD drive.

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Be sure to use a CD that is able to have data
burned, or stored, on it.

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Click the Microsoft Office Button and select
Publish.

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Then, select Package for CD.

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If you link to files from a slide in your
presentation, a PowerPoint message will appear

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letting you know that those files may be updated
so they can run in the PowerPoint viewer.

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Just click OK.

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The Package for CD dialog box appears.

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In the Name the CD field, just enter whatever
name you want to use.

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I'll call this Orientation.

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In the files to be copied section we can see
the name of the file.

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If you want to add more files, click Add Files
and select them from the dialog box.Below

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that we also see a message letting us know
that any files we link to from our slides

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will be automatically included on the CD.

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For example, I inserted a hyperlink from the
Orientation presentation to a slide in a slideshow

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about Financial Planning.

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By default, the Financial Planning file will
be included on the CD.

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If you want to change this default setting,
just click Options.

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In the Options dialog box there are several
things you can control.

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To select how the presentations will play,
just select an option from the list.

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Unless you have multiple presentations, you
can leave it as the default setting.

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What we are concerned with now is the linked
files.

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If you don't want the linked files, like the
Financial Planning slide show, to show up

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by default, you can deselect that here.

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You can also choose to embed TrueType Fonts
in the presentation, if you wish.

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This means that whatever fonts you used in
your slides will appear, regardless of whether

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the computer you are using has the fonts.

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To require a password to open or edit the
packaged presentation, enter the password

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that you want to use in the security and privacy
section.

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Once you've made your selections, click OK
to close the Options dialog box.

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Click Copy to CD.

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If you have linked to other files, a warning
message may appear that asks you to confirm

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that you want to include the linked files
in your presentation.

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Click Yes, and PowerPoint will begin copying
the files to the CD.

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It isn't necessary to package the presentation
on a CD, but it is a good idea if you are

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going to use an unfamiliar computer when you
deliver the presentation.

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This way you know, even if the computer doesn't
have PowerPoint 2007 your slides will appear

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as you intended.