with any documents or a presentation
it's important to review your work when
you're complete
this doesn't mean using the proofing
tools to check spelling and grammar
you'll want to review each slide to make
sure there are no errors and that the
text or illustrations are readable
you'll also want to review any
animations or transitions you add it to
ensure they don't distract from the
message of your presentation everyone
will develop their own process for
completing a PowerPoint presentation
after I review my slides for typos and
spelling or grammar errors I usually
view my presentation in slideshow view
so look at all the animations and
transitions at the same time to change
to slideshow view you can simply click
the command at the bottom of the window
or select the slideshow tab I'll select
this tab so we can take a look at some
of the options in the start slideshow
group I'll click from beginning to start
with slide 1 in the slideshow view now I
can just advance through my slides and
see what the audience will see if you'd
rather start that the current slide just
click the from current slide command
this command is really useful if you are
interested in seeing specific slides in
a slideshow as you may have noticed
there are often several ways you can
accomplish a task in PowerPoint the
great thing about this set up show
command is that from the dialog box you
can modify several things about the way
the slideshow runs by default the show
type is set to presenter but you could
change that here if you are displaying
the slides at a kiosk or booth or if
people will be looking at a slides
independently in the powerpoints window
also
if you want to skip one of the beginning
or ending slides during the presentation
you can enter the slide numbers where
you want to start and in the
presentation in the show options section
you can choose to have the slides loop
continuously or play the slides without
any animation you added if you added
timing to advance each slide you can
change it so that the slides have to be
manually advanced these are really the
key things you can control in this
dialogue box let's just close this and
take a look at the rest of the commands
on the slideshow tab if you find a slide
you don't want to display in the
presentation as you were reviewing the
slides you can click the hide slide
command for example I don't think I
really need this topic slide if I click
the command this will hide the slide
during slideshow view you can click the
commands again to display the slide if
you change your mind there are some
other commands on this tab that give you
some control over your presentation you
can create a custom show using slides
from this presentation and rehearse your
presentation timing so you have an idea
about how long it will take you to
present the information these are more
advanced topics but not everyone will
use so I'll let you explore these on
your own if you're interested if you are
going to use the presentation on a
computer other than your own you may
want to package the presentation for a
CD this is a good idea if you are unsure
as to whether the computer you will be
using has PowerPoint 2007 also if you
link to other files on your slides
you'll need those files on the computer
you will use to run the presentation the
easiest way to make sure you include all
the files you link to is to use the
package for CD feature to
do this open the presentation that you
want to package then insert a CD into
the CD drive be sure to use a CD that is
able to have data burned or store it on
it click the Microsoft Office button and
select publish then select package for
CD if you link to files for my slide in
your presentation a powerpoints message
will appear letting you know that those
files may be updated so they can run in
the powerpoints viewer just click OK the
package for CD dialog box appears in the
name of the CD fields just enter
whatever name you want to use I'll call
this orientation in the files to be
copied section we can see the name of
the file if you want to add more files
click add files and select them from the
dialog box below that we also see a
message letting us know that any files
we linked to from our slides will be
automatically included on the CD for
example I inserted a hyperlink from the
orientation presentation to a slide in a
slideshow about financial planning by
default the financial planning file will
be included on the CD if you want to
change this default setting just click
options in the options dialog box there
are several things you can control to
select how the presentations will play
just select an option from the list
unless you have multiple presentations
you can leave it as a default setting
once we are concerned with male is the
linked files if you don't want
the linked files like the financial
planning slideshow to show up by default
you can deselect that here you can also
choose to embed TrueType fonts in the
presentation if you wish this means that
whatever fonts you need in your slides
will appear regardless of whether the
computer you are using has the fonts to
require a password to open or edit the
package to presentation enter the
password that you want to use in the
security and privacy section once you've
made your selections click OK to close
the options dialog box click copy to CD
if you have linked to other files a
warning message may appear that asked
you to confirm that you want to include
the linked files in your presentation
click yes and powerpoints will begin
copying the files to the CD it isn't
necessary to package the presentation on
a CD but it is a good idea if you're
going to use an unfamiliar computer when
you deliver the presentation this way
you know even if the computer doesn't
have PowerPoint 2007 your slides will
appear as you intended