WEBVTT Kind: captions Language: en 00:00:07.399 --> 00:00:14.399 In PowerPoint you can align, group, and order objects such as pictures, shapes, and text 00:00:15.250 --> 00:00:21.070 boxes on the slide. If you usually create simple slides with just 00:00:21.070 --> 00:00:28.070 text, or just text and one image, chart, or graphic, you may never need to know how to 00:00:28.589 --> 00:00:34.370 use these tools. But, if you want more creative control and 00:00:34.370 --> 00:00:40.199 the ability to customize your slides, you can use PowerPoint commands to arrange the 00:00:40.199 --> 00:00:47.199 objects on your slide easily. Let's take a look at how this works. 00:00:48.010 --> 00:00:54.260 I've inserted a few pictures on slide 8 that depict the topics we will discuss in this 00:00:54.260 --> 00:00:58.820 section. I can click and drag each picture and try 00:00:58.820 --> 00:01:05.820 to line them up exactly so they are evenly distributed and look nice on the slide. 00:01:06.000 --> 00:01:09.450 But guesswork will never give me the best result. 00:01:09.450 --> 00:01:15.850 Luckily, PowerPoint gives us several commands so we can arrange and position the content 00:01:15.850 --> 00:01:21.780 perfectly. To arrange our three objects, let's first 00:01:21.780 --> 00:01:28.780 select all three of the pictures. To do this, you can just click and drag until 00:01:29.050 --> 00:01:36.050 a selection box appears around all three. Then, release the mouse button. 00:01:37.240 --> 00:01:44.240 Now you can see that all the objects are selected. You know this because the sizing handles appear 00:01:44.320 --> 00:01:50.890 around each one. Now you are ready to arrange the objects. 00:01:50.890 --> 00:01:56.890 Just click the Format tab, which appears when the objects are selected. 00:01:56.890 --> 00:02:03.750 In the Arrange group you have six commands. Right now we're going to talk about the Align, 00:02:03.750 --> 00:02:10.750 Group, and Rotate commands. To align these objects, just click the Align 00:02:11.269 --> 00:02:18.269 command and select an option from the menu. I want to distribute the pictures horizontally 00:02:18.689 --> 00:02:25.689 so they will be evenly spaced across the slide, so I will select that option. 00:02:25.739 --> 00:02:32.739 Now, I want to align the pictures so the top of each picture is level I'll just click Align 00:02:34.779 --> 00:02:41.469 and select Align Top. We can see how this changes the alignment. 00:02:41.469 --> 00:02:52.209 Let's look at Align Bottom and now Align Middle. These three options aligned the pictures up 00:02:52.209 --> 00:02:57.569 with each other picture. PowerPoint did this because Align Selected 00:02:57.569 --> 00:03:04.499 Objects is selected in the menu. If you change this and select Align to Slide 00:03:04.499 --> 00:03:11.499 instead, these three commands will work differently. I like things the way they are, so I'll leave 00:03:11.730 --> 00:03:17.989 it as it is. Not all the menu options make sense for every 00:03:17.989 --> 00:03:23.120 slide. For example, our pictures are lined up horizontally. 00:03:23.120 --> 00:03:33.120 So, if you click the Align command and then select Align Center or even Align Left or 00:03:33.219 --> 00:03:39.669 Right the objects are formatted in a way that doesn't make sense. 00:03:39.669 --> 00:03:45.819 The best way to learn how the Align command menu options affect the objects is to practice 00:03:45.819 --> 00:03:52.819 using each one on a variety of slides. At times you may also want to Group objects 00:03:53.120 --> 00:04:00.120 together to make them easier to work with. For example, on this slide, I may decide I 00:04:00.249 --> 00:04:04.269 want to move the slides around without using the Align commands. 00:04:04.269 --> 00:04:10.949 Instead of moving each object individually, I can group all three pictures together and 00:04:10.949 --> 00:04:17.949 move them as one object. To do this, click and drag to select all the 00:04:18.609 --> 00:04:23.320 objects. Then release the mouse button. 00:04:23.320 --> 00:04:28.389 Each object should appear selected you will know it is selected because there are sizing 00:04:28.389 --> 00:04:35.389 handles around each object. Now just select the Format tab, and click 00:04:37.240 --> 00:04:44.240 the Group command in the Arrange group. From the menu, just select Group and now you 00:04:45.069 --> 00:04:50.949 can see that the slide has changed and all the selected objects are enclosed in one box 00:04:50.949 --> 00:04:55.940 with sizing handles. This means that you have successfully grouped 00:04:55.940 --> 00:05:05.259 the selected objects into one object. To move the object, just click and drag it 00:05:05.259 --> 00:05:11.650 to a new location on the slide, and then release the mouse button. 00:05:11.650 --> 00:05:18.650 See how much easier that is than moving each object individually? If you want to ungroup, 00:05:20.490 --> 00:05:27.400 just click the object to select it, and click the Group command. 00:05:27.400 --> 00:05:33.819 From the menu, select Ungroup and now each object is individually selected and can be 00:05:33.819 --> 00:05:40.819 moved separately. In the Arrange group you also have the Rotate 00:05:41.449 --> 00:05:45.340 command. All the pictures on my slide look good, but 00:05:45.340 --> 00:05:52.090 I want to show you how this works. Just select the object you need to rotate, 00:05:52.090 --> 00:05:59.090 or turn, and then click the Rotate command. As you hover over each menu option, a live 00:06:00.580 --> 00:06:07.580 preview of it will appear on the slide we can see how it can Rotate Right 90 degrees, 00:06:07.990 --> 00:06:14.990 Rotate Left 90 degrees, Flip Vertical, or Flip Horizontal. 00:06:16.689 --> 00:06:22.379 In addition to aligning and grouping, PowerPoint gives you the ability to arrange objects in 00:06:22.379 --> 00:06:28.319 a certain order. On slide 11 we have some information about 00:06:28.319 --> 00:06:34.840 the paperwork process. I want to insert a graphic on this slide. 00:06:34.840 --> 00:06:40.340 You can use a SmartArt graphic, which is easy to insert and format, but sometimes you may 00:06:40.340 --> 00:06:47.340 want to work with objects on your own. I've already inserted an arrow shape on this 00:06:47.699 --> 00:06:52.389 slide. I need two more arrows so I will just select 00:06:52.389 --> 00:06:59.389 this one and click the Copy and then Paste commands on the Home tab and now press the 00:07:00.830 --> 00:07:07.830 Paste command again for another arrow. Notice how the arrows appear one on top of 00:07:08.159 --> 00:07:15.159 the other? I want to rearrange this. To do this, select the object you want to 00:07:16.479 --> 00:07:23.479 modify. I want the tail of this arrow to appear below 00:07:23.780 --> 00:07:30.780 the head of the first one. To do this, select the Format tab. 00:07:33.539 --> 00:07:40.539 In the arrange group, select Send to Back and then choose Send to Back or Send Backward. 00:07:45.050 --> 00:07:51.560 Send to Back sends the object to the very back, or very bottom, of the stack of objects. 00:07:51.560 --> 00:07:58.560 Send Backward sends the object back one layer. Since we just want this to appear below the 00:08:00.590 --> 00:08:07.590 first arrow head, just select Send Backwards. Now we need to arrange this arrow, so we'll 00:08:09.759 --> 00:08:15.759 just select it, and click Send to Back, and select Send to Back from the menu. 00:08:15.759 --> 00:08:22.360 You can see how this command allowed me to arrange the shapes one on top of the other. 00:08:22.360 --> 00:08:27.909 You can also use the Bring to Front command in the same way to order objects such as shapes 00:08:27.909 --> 00:08:34.909 and pictures, as well as text boxes. Practice aligning, grouping, and ordering 00:08:35.240 --> 00:08:41.440 to see how you can place text on top of objects, pictures inside of objects, or group items 00:08:41.440 --> 00:08:43.520 and move them around on your slide.