WEBVTT
Kind: captions
Language: en

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In this video, we're going to go over the
basics of sending and receiving email with

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Outlook 2010.

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The first thing you should do is make sure
Mail is selected in the lower left.

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We're going to start by creating a new email.

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In the Home tab, click the New Email command,
and the Compose window will open.

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You'll need to add at least one recipient.

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You can do this by typing an email address
in the To field.

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Or, if a contact is already in your Address
Book, you can just start typing their name,

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and when you see their email address pop up,
press the Enter key or the Tab key.

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You can also click To to open your Address
Book.

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Then, you can double-click a person's name
to add them to the To field.

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Sometimes, you may want to add someone to
the Cc, or Carbon Copy field.

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You can do this by selecting their name, and
then clicking the Cc button.

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Carbon copy basically just lets the person
know that they're not the main recipient,

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while still keeping them in the loop.

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Bcc, or Blind Carbon Copy, hides the recipient's
email address from all of the other recipients.

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If you're sending an email out to a large
group of people, you may want to put all of

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the recipients in the Bcc field.

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But for this email, we don't need to use it.

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When you're done, click OK.

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Then, type your Subject and the body of your
message.

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When you're done, click Send to send the email.

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To read your emails, you'll need to make sure
Inbox is selected.

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Any unread messages will have the sender's
name in bold.

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You can click a message to read it, or you
can use the arrow keys on your keyboard to

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switch between different messages.

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In this email, Gregory Mays is the main recipient,
but Meredith Greene also received a copy.

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It's a good idea to check this to see whether
you're the main recipient because if you're

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not, you may not need to respond to it.

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If there is an attachment, you can click on
it to view it, or you can right-click it to

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print or save it.

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Now that I've read the message, I have the
option of replying to it, or forwarding it

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to someone else, and I'd like to reply to
it.

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Since there was more than one recipient, I'm
going to select Reply All so that everybody

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stays in the loop.

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I'll then type the message.

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I'd like to add an attachment to this email,
so I'll click Attach file, in the Message

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tab.

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I'll select the file that I want, and then
click Insert.

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Before I send it, I'd also like to add a Signature,
which is a block of text that appears at the

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end of the email, and usually includes your
name and contact info.

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In the Message tab, click the Signature command,
and then select Signatures.

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Click New, type the name that you want it
to have, then then click OK.

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You can then type your Signature below.

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You can add any formatting that you like,
but keep in mind that if you're using Outlook

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at work, you may not want to do too much unusual
formatting because it may start to look look

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unprofessional.

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When you're done, click OK.

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Now, in the Message tab, click Signature,
and select your signature.

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Then, click Send to send the email.

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And now, whenever you click the New Email
button, your signature will appear at the

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end.