WEBVTT
Kind: captions
Language: en

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Once you've used Outlook for a while, your
Inbox may start getting cluttered, so we're

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going to go over some ways to keep your emails
organized.

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One way to organize mail is to move your messages
into different folders.

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By default, you'll have a few folders, but
you'll probably want to create a few more,

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based on the types of emails that you get.

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In this example, let's say that I get a lot
of office memos, and I'd like to create a

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memo folder.

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Start by clicking on the Folder tab, and then
click New Folder, and type a name for the

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folder.

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You can then select where you want it to appear,
and I want it to appear in my Inbox.

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Then click OK.

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The Memos folder appears below my Inbox.

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If you don't see your folder, you can click
the arrow next to the Inbox to expand it.

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To organize your messages, you can just click
and drag them into the folders you've created.

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It may take a long time to move all of your
messages this way.

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But luckily, Outlook can do it automatically,
using Rules.

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Before you create a rule, you'll need to select
an email.

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I'll select one that's about a conference
that I'm going to.

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Then, go to the Home tab, click the Rules
command, and select Create Rule.

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Then, you can select one or more conditions
to look for.

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In this case, I want to look for emails where
the subject contains the word "conference."

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To keep the rule as simple as possible, you
may want to delete any extra words.

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Then, you can select one or more actions that
you want Outlook to perform.

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I want to move the messages into my Conferences
folder.

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You may have to expand your Inbox to find
the folder that you're looking for.

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Then, select it and click OK.

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Click OK to create the rule.

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This rule will automatically be applied to
any new messages that you receive.

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If you want to apply it to your existing messages,
you can check this box, and then click OK.

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Another way to keep track of different types
of messages is to use categories.

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These are a little bit like folders, except
you can put an email into more than one category.

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In the Home tab, click Categorize, and you'll
see a list of all of the categories that you

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have.

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Right now, each category name is a color,
but it's going to be much more useful if we

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rename these before we start applying them
to our messages.

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Go to All Categories, and then select the
one you want to change, click Rename, and

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type the new name.

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If you want, you can go ahead and customize
all of the names.

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When you're done, click OK.

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Now, when you choose a category from the menu,
it will be applied to the selected email.

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If you want, you can add more than one.

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This color coding can be really helpful, because
you can just glance at your Inbox to see what

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types of messages you have.

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But there's an even more powerful way to use
categories: You can filter your messages to

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only show one specific category.

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To do this, click the Filter E-mail command,
then go to Categorized, and select a category.

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Now, it's only showing emails in the Sales
Team category.

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To remove the filter, click Close Search.

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So Outlook gives you a lot of options for
managing your mail, and you can tailor it

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to fit your own organizational style.