your time. In this video we're going to go over the basics of working in Calendar view.
To get started, make sure you have Calendar selected in the lower left corner. In the
view pane, you should see something that looks like a calendar or a weekly planner. Right
now, mine is showing the full week, but I can change it to show a single day, the Work
Week, or the entire Month. You can also use the forward and back arrows to change the
date range that you're looking at.
If you're viewing a single day or week, then you can use the small calendar on the left
side to select which day or week you want to look at. If you look carefully, you'll
notice that some of the dates are in bold, and those are the dates that have at least
one appointment scheduled.
No matter which day you're viewing, you can jump back to today's date by clicking the
Today command.
Let's add an appointment to the calendar. Click and drag to select the time range that
you want, and then right-click and select New Appointment. Then, you can type the Subject,
which is the name of the appointment. You can also type a location, but this isn't required.
Before we save this, there are a couple of options that we have.
By default, it's going to remind you 15 minutes before the appointment happens, but if you
need more time to get ready, you can choose an earlier reminder.
If this appointment is going to repeat, say every week, then you'll need to click the
Recurrence button. Then you can choose how often you want it to repeat, and when you
want it to repeat. This is going to occur every Wednesday. Then, you can click OK.
Just like an email, you can add a category to your appointment. And when you're done,
you can click Save & Close.
Now if I switch to Month view, you can see that it has scheduled this appointment for
every Wednesday.
Sometimes, you may have an event that lasts two or more days, and you'll need to create
a multiple-day appointment. For example, let's say I'm going to be out of town from Thursday
through Monday. This time, I'm going to create an appointment by just double-clicking anywhere
on Thursday's schedule. For this appointment, we don't need a specific time, so you can
select All Day Event. Then, you'll need to adjust the End time by clicking the drop-down
arrow and selecting the date that you want.
Make sure to type a Subject. And in this case, the location isn't important, so we'll Save
& Close.
Now, when we switch to Month view, you can see that the appointment goes from Thursday
through Monday.
If you have a lot of different appointments, you can use multiple calendars to help organize
everything. For example, I'd like to have a separate calendar that just shows my meetings
with clients. To create a new calendar, click the Folder tab, and then select New Calendar.
Then, type a name for the calendar, and select the location. I'm going to keep this inside
the main calendar folder. Then, click OK.
On the left side of the screen, under My Calendars, you'll see list of all of your calendars.
You can click each check box to turn each calendar on and off. You can either view them
side-by-side, or just one at a time. So those are the basics of working with calendars in
Outlook 2010.