WEBVTT
Kind: captions
Language: en

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your time. In this video we're going to go
over the basics of working in Calendar view.

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To get started, make sure you have Calendar
selected in the lower left corner. In the

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view pane, you should see something that looks
like a calendar or a weekly planner. Right

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now, mine is showing the full week, but I
can change it to show a single day, the Work

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Week, or the entire Month. You can also use
the forward and back arrows to change the

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date range that you're looking at.

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If you're viewing a single day or week, then
you can use the small calendar on the left

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side to select which day or week you want
to look at. If you look carefully, you'll

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notice that some of the dates are in bold,
and those are the dates that have at least

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one appointment scheduled.

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No matter which day you're viewing, you can
jump back to today's date by clicking the

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Today command.

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Let's add an appointment to the calendar.
Click and drag to select the time range that

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you want, and then right-click and select
New Appointment. Then, you can type the Subject,

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which is the name of the appointment. You
can also type a location, but this isn't required.

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Before we save this, there are a couple of
options that we have.

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By default, it's going to remind you 15 minutes
before the appointment happens, but if you

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need more time to get ready, you can choose
an earlier reminder.

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If this appointment is going to repeat, say
every week, then you'll need to click the

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Recurrence button. Then you can choose how
often you want it to repeat, and when you

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want it to repeat. This is going to occur
every Wednesday. Then, you can click OK.

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Just like an email, you can add a category
to your appointment. And when you're done,

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you can click Save & Close.

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Now if I switch to Month view, you can see
that it has scheduled this appointment for

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every Wednesday.

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Sometimes, you may have an event that lasts
two or more days, and you'll need to create

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a multiple-day appointment. For example, let's
say I'm going to be out of town from Thursday

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through Monday. This time, I'm going to create
an appointment by just double-clicking anywhere

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on Thursday's schedule. For this appointment,
we don't need a specific time, so you can

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select All Day Event. Then, you'll need to
adjust the End time by clicking the drop-down

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arrow and selecting the date that you want.

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Make sure to type a Subject. And in this case,
the location isn't important, so we'll Save

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& Close.

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Now, when we switch to Month view, you can
see that the appointment goes from Thursday

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through Monday.

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If you have a lot of different appointments,
you can use multiple calendars to help organize

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everything. For example, I'd like to have
a separate calendar that just shows my meetings

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with clients. To create a new calendar, click
the Folder tab, and then select New Calendar.

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Then, type a name for the calendar, and select
the location. I'm going to keep this inside

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the main calendar folder. Then, click OK.

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On the left side of the screen, under My Calendars,
you'll see list of all of your calendars.

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You can click each check box to turn each
calendar on and off. You can either view them

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side-by-side, or just one at a time. So those
are the basics of working with calendars in

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Outlook 2010.