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outlook 2010 includes a calendar feature
that you can use to schedule
appointments and manage your time in
this video we're going to go over the
basics of working and calendar view to
get started make sure you have calendar
selected in the lower left corner in the
view pane you should see something that
looks like a calendar or a weekly
planner right now mine is showing the
full week but I can change it to show a
single day the work week or the entire
month you can also use the forward and
back arrows to change the date range
that you're looking at if you're viewing
a single day or week then you can use
the small calendar on the left side to
select which day or week that you want
to look at if you look carefully you'll
notice that some of the dates are in
bold and those are the dates that have
at least one appointment scheduled no
matter which day you're viewing you can
jump back to today's date by clicking
the today command let's add an
appointment to the calendar click and
drag to select the time range that you
want and then right-click and select new
appointment
then you can type the subject which is
the name of the appointment you can also
type a location but this isn't required
before we save this there are a couple
of options that we have by default it's
going to remind you 15 minutes before
the appointment happens but if you need
more time to get ready you can choose an
earlier reminder if this appointment is
going to repeat say every week then
you'll need to click the recurrence
button then you can choose how often you
want it to repeat and when you want it
to repeat this is going to occur every
Wednesday then you can click OK
just like an email you can add a
category to your appointment
and when you're done you can click Save
and close now if I switch to month view
you can see that it's scheduled this
appointment for every Wednesday
sometimes you may have an event that
lasts two or more days and you'll need
to create a multiple day appointment for
example let's say I'm going to be out of
town from Thursday through Monday this
time I'm going to create an appointment
by just double clicking anywhere on
Thursday scheduled for this appointment
we don't need a specific time so you can
select all-day event then you'll need to
adjust the end time by clicking the drop
down arrow and selecting the date that
you want make sure to type a subject and
in this case the location isn't
important so we'll save and close
now when we switch to month view you can
see that the appointment goes from
Thursday through Monday if you have a
lot of different appointments you can
use multiple calendars to help organize
everything for example I'd like to
create a separate calendar that just
shows my meetings with clients to create
a new calendar click the folder tab and
then select new calendar
then type a name for the calendar and
select the location I'm going to keep
this inside the main calendar folder
then click OK on the left side of the
screen under my calendars you'll see a
list of all of your calendars
you can click each checkbox to turn each
calendar on and off you can either view
them side by side or just one at a time
so those are the basics of working with
calendars in Outlook 2010