WEBVTT Kind: captions Language: en 00:00:14.650 --> 00:00:20.040 use those contacts when you create emails, schedule meetings, assign tasks, and more. 00:00:20.040 --> 00:00:24.400 So it's important to know how to create and manage your contacts. 00:00:24.400 --> 00:00:28.580 If you already have a contact list from another program, you can import the list by clicking 00:00:28.580 --> 00:00:35.580 the File tab, and going to Open, and Import. Then, you'll need to work through the Import 00:00:35.750 --> 00:00:39.960 and Export Wizard. But if you don't have a file that you can import, then you'll have 00:00:39.960 --> 00:00:41.390 to add them manually. 00:00:41.390 --> 00:00:47.390 First, you'll need to make sure Contacts is selected in the lower-left corner. Right now, 00:00:47.390 --> 00:00:51.560 the View pane is blank because it doesn't have any contacts, but you can double-click 00:00:51.560 --> 00:00:54.989 anywhere in this area to create one. 00:00:54.989 --> 00:00:58.670 There are a lot of different types of info you can add for each person, but you don't 00:00:58.670 --> 00:01:04.460 need to fill in all of these fields. You will need to type their name, and then press the 00:01:04.460 --> 00:01:10.280 Tab key. Then, you should check the File As field to make sure it's starting with their 00:01:10.280 --> 00:01:14.619 last name. This is important because Outlook uses this information to sort all of your 00:01:14.619 --> 00:01:19.069 contacts alphabetically. If this isn't correct, you can edit it so that it starts with their 00:01:19.069 --> 00:01:20.479 last name. 00:01:20.479 --> 00:01:27.479 Then, you can add the person's email address. If you're mainly using Outlook for email, 00:01:28.420 --> 00:01:32.100 then this is all the information that you really need. But if you want, you can fill 00:01:32.100 --> 00:01:37.600 in the other info such as the Company, Job Title, and Phone Number. 00:01:37.600 --> 00:01:42.219 When you're done, you can either click Save & Close, or Save & New if you'd like to add 00:01:42.219 --> 00:01:46.409 another contact. 00:01:46.409 --> 00:01:52.740 I've added all the contacts I need right now, so I'm going to click Save & Close. 00:01:52.740 --> 00:01:58.060 If you need to edit someone's information, you can just double-click their name, and 00:01:58.060 --> 00:02:01.950 after you've made the changes you can click Save & Close. 00:02:01.950 --> 00:02:07.869 You may find that you often send emails to the same group of people. Instead of typing 00:02:07.869 --> 00:02:13.549 their addresses individually, you can add them to a Contact Group. Just click New Contact 00:02:13.549 --> 00:02:20.549 Group (click command), and type a name for the group. Then, click Add Members, and select 00:02:21.950 --> 00:02:28.599 Outlook Contacts. You can double-click each person that you want to add to the group. 00:02:28.599 --> 00:02:35.599 When you're done, click OK, then Save & Close. 00:02:36.709 --> 00:02:40.400 The next time you're writing an email, you can add the group to the recipients the same 00:02:40.400 --> 00:02:45.730 way you would add a contact - either click To to browse for the group, or start typing 00:02:45.730 --> 00:02:52.730 the group's name. When the name pops up, you can click it. So when you use a Contact Group, 00:02:53.069 --> 00:02:57.030 you don't have to type the names individually, and you don't have to worry about accidentally 00:02:57.030 --> 00:02:58.569 leaving someone out. 00:02:58.569 --> 00:03:04.060 Of course, you'll need to make sure the contact group stays up-to-date. You can double-click 00:03:04.060 --> 00:03:11.060 it, and then add or remove members as needed. If anyone in the group has changed their email 00:03:11.140 --> 00:03:15.569 address, you'll need to click Update Now, which will pull in the most current information 00:03:15.569 --> 00:03:21.750 from your contact list. When you're done, you can Save & Close. 00:03:21.750 --> 00:03:25.200 So those are the basics of creating and managing contacts in Outlook.