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one of the most important features in
Outlook is the ability to save your
contacts you'll use these contacts when
you create emails schedule meetings
assign tasks and more so it's important
to know how to create and manage your
contacts if you already have a contact
list from another program you can import
the list by clicking the file tab and
going to open and import then you'll
need to work through the import and
export wizard but if you don't have a
file that you can import then you'll
have to add them manually first you'll
need to make sure contacts is selected
in the lower left corner and right now
the view pane is blank because it
doesn't have any contacts but you can
double click anywhere in this area to
create one there are a lot of different
types of info you can add for each
person but you don't need to fill in all
of these fields you will need to type
their name and then press the tab key
then you should check the file as field
to make sure it's starting with their
last name and this is important because
outlook uses this information to sort
all of your contacts alphabetically if
this isn't correct you can edit it so it
starts with their last name then you can
add the person's email address
if you're mainly using Outlook for email
then this is all the information that
you really need but if you want you can
fill in the other info such as the
company job title and phone number when
you're done you can either click Save
and close or save and new if you'd like
to add another contact
I've added all the contacts I need right
now so I'm going to click Save and close
if you need to edit someone's
information you can just double click
their name
and after you've made the changes you
can click Save and close now you may
find that you often send emails to the
same group of people instead of typing
their addresses individually you can add
them to a contact group just click new
contact group and type a name for the
group
then click add members and select
Outlook contacts you can double click
each person that you want to add to the
group when you're done click OK then
save and close the next time you're
writing an email you can add the group
to the recipients the same way you would
add a contact either click - to browse
for the group or start typing the
group's name when the name pops up you
can click it so when you use a contact
group you don't have to type the names
individually and you don't have to worry
about accidentally leaving someone out
of course you'll need to make sure the
contact group stays up to date you can
double click it
and then add or remove members as needed
if anyone in the group has changed their
email address you'll need to click
update now which will pull in the most
current information from your contact
list when you're done you can click Save
and close
so those are the basics of creating and
managing contacts in Outlook