Outlook 2010 is a Personal Information Manager that is included with Microsoft Office 2010.
You may already know that Outlook is used for email, but it's also used to manage your
calendar, contacts, and tasks.
In this video, we're going to give you a quick overview of the Outlook interface.
Like other Office programs, there is a toolbar at the top of the screen called the Ribbon,
and you'll use this to access most of the commands that you'll need.
To view more commands, you can click on a different tab.
Each tab is divided into groups, so if you know what type of command you're looking for,
you can often find it by looking at the group names.
If you don't want to see the Ribbon, you can hide it by clicking this arrow in the upper-right
corner, and it will automatically reappear whenever you click a tab.
I'm going to click the arrow again so that the Ribbon stays visible.
Just above the Ribbon is the Quick Access Toolbar.
By default, it only has a couple of buttons, but you can click the drop-down arrow to add
more.
The main part of the window is called the View pane.
Right now, this is showing my Inbox, but it will show different information depending
on which feature you're currently using.
To the left is the Navigation pane, and you can use this to choose which folder appears
in the View pane.
In the lower-left are the View tabs, and you can use these to switch between different
views in Outlook.
On the right side of the screen is the To Do bar, which shows calendar and appointment
information, and just like the Ribbon you can minimize it if you want more screen space.
And at the bottom of the page are several view options.
These let you zoom in and out, and you can also switch to Reading view, which minimizes
the toolbars to let you focus on the View pane.
To show the toolbars, you can go back to Normal view.
If you want to Save, Open, or Print something, you'll need to click the File tab, which takes
you to Backstage view.
On the left side, you'll see several tabs that you can click to view different options.
By default, it's showing the Account information, and this is where you would go to adjust your
account settings, or set up an Automatic Reply if you're going to be out of the office.
Open lets you import information, like a calendar or a list of contacts.
You'll go to Print if you want to print an email or calendar.
Help lets you view Microsoft Office Help.
And finally, Options will open a dialog box that lets you customize Outlook.
You may want to take a few minutes to familiarize yourself with all of these different toolbars
and features, and then you'll be ready to start using Outlook.