WEBVTT Kind: captions Language: en 00:00:08.500 --> 00:00:13.260 If you've used the desktop version of Microsoft Office before, the programs in Office Online 00:00:13.260 --> 00:00:15.610 will probably be familiar to you. 00:00:15.610 --> 00:00:17.950 They're not exactly the same, though. 00:00:17.950 --> 00:00:22.520 Simply put, they have fewer features—but there's still a lot you can do with them. 00:00:22.520 --> 00:00:26.460 In this video, we're going to take a look at three of the Office Online apps, starting 00:00:26.460 --> 00:00:35.220 with Word, then Excel and PowerPoint. 00:00:35.220 --> 00:00:38.650 The Word app is the online version of Microsoft Word. 00:00:38.650 --> 00:00:44.230 You can use it to create text documents like resumes, flyers, reports, and more. 00:00:44.230 --> 00:00:49.379 It includes familiar features like formatting for your text… and also the Insert tab—where 00:00:49.379 --> 00:00:52.920 you can add things like pictures and tables to your document. 00:00:52.920 --> 00:00:57.340 The Insert tab is something you'll find in each of the Office Online, including PowerPoint 00:00:57.340 --> 00:01:02.550 and Excel—though the options will be different depending on what makes each app unique. 00:01:02.550 --> 00:01:04.860 The same goes for the File tab. 00:01:04.860 --> 00:01:09.479 Here, you can access popular commands like Save As… 00:01:09.479 --> 00:01:11.140 Print… and Share. 00:01:11.140 --> 00:01:14.450 Again, the options will be slightly different in each app. 00:01:14.450 --> 00:01:21.570 You can save your document here… but OneDrive will also save your changes automatically. 00:01:21.570 --> 00:01:25.610 Compared to the desktop version, the Word app does have some limitations. 00:01:25.610 --> 00:01:30.440 For instance, you have fewer fonts, colors, and styles to choose from, which gives you 00:01:30.440 --> 00:01:34.380 less control over the look and feel of your document. 00:01:34.380 --> 00:01:39.009 There are also certain features that are missing all together, like SmartArt and track changes. 00:01:39.009 --> 00:01:43.310 However, there is a way to get more out of Office Online, without giving up the benefits 00:01:43.310 --> 00:01:44.520 of OneDrive. 00:01:44.520 --> 00:01:48.720 You can always open the file in the desktop version, as long as you have Microsoft Office 00:01:48.720 --> 00:01:50.200 on your computer. 00:01:50.200 --> 00:01:53.210 Just click the button here. 00:01:53.210 --> 00:02:03.710 Now you can take advantage of the full range of features, then save your file back to OneDrive. 00:02:03.710 --> 00:02:07.240 The Excel app is the online version of Microsoft Excel. 00:02:07.240 --> 00:02:11.780 You can use it to create spreadsheets (sometimes called worksheets) that allow you to store 00:02:11.780 --> 00:02:14.510 and analyze data in an organized workbook. 00:02:14.510 --> 00:02:21.230 It has its own File tab, Home tab, and Insert tab… just like the Word web app. 00:02:21.230 --> 00:02:25.060 It even includes all the formulas and functions you're used to. 00:02:25.060 --> 00:02:29.500 Another feature you'll find throughout Office Online is something we call the contextual 00:02:29.500 --> 00:02:30.500 tab. 00:02:30.500 --> 00:02:35.271 These tabs appear any time you select a certain type of object—like a table in Word, or 00:02:35.271 --> 00:02:38.420 a chart in Excel. 00:02:38.420 --> 00:02:41.590 See the Chart Tools tab that's been added to the ribbon? 00:02:41.590 --> 00:02:46.140 Every contextual tab is different depending on the object, but they have one thing in 00:02:46.140 --> 00:02:50.489 common: they're designed to give you more options, so you can customize whatever it 00:02:50.489 --> 00:02:52.160 is you're working on. 00:02:52.160 --> 00:02:55.379 For example, here, you can choose a different chart type. 00:02:55.379 --> 00:02:59.870 You can also edit the data… or change the appearance of the chart. 00:02:59.870 --> 00:03:04.450 The Excel app is still missing certain features like pivot tables, and advanced page layout 00:03:04.450 --> 00:03:05.450 tools. 00:03:05.450 --> 00:03:09.650 But it's a very effective solution, even when compared to the desktop version in Microsoft 00:03:09.650 --> 00:03:16.250 Office. 00:03:16.250 --> 00:03:20.050 The PowerPoint app is the online version of Microsoft PowerPoint. 00:03:20.050 --> 00:03:25.519 You can use it to create presentations that include text, images, and SmartArt graphics. 00:03:25.519 --> 00:03:30.050 The app gives you a wide range of themes to choose from, so you can put together a consistent, 00:03:30.050 --> 00:03:35.180 professional-looking presentation, without a lot of time and effort. 00:03:35.180 --> 00:03:39.490 If you want, you can even change your theme… giving your presentation a whole new look 00:03:39.490 --> 00:03:41.480 and feel. 00:03:41.480 --> 00:03:46.200 Like the rest of Office Online, PowerPoint gives you different contextual tabs for customizing 00:03:46.200 --> 00:03:49.159 objects like pictures and SmartArt. 00:03:49.159 --> 00:03:56.019 As always, just click the object you want… to make the tab appear on the ribbon. 00:03:56.019 --> 00:03:59.930 Compared to the desktop version, the PowerPoint app has some limitations. 00:03:59.930 --> 00:04:04.130 For instance, you'll be able to add things like simple transitions and animations, but 00:04:04.130 --> 00:04:07.750 you won't have as much control over the appearance of your slides. 00:04:07.750 --> 00:04:13.379 You can still use the app to create great-looking presentations, though. 00:04:13.379 --> 00:04:15.840 There are many reasons to recommend Office Online. 00:04:15.840 --> 00:04:20.549 Basically, it's a free version of Microsoft Office—one that you can access online, no 00:04:20.549 --> 00:04:22.030 matter where you are. 00:04:22.030 --> 00:04:26.710 That makes it a great resource for sharing, collaborating, and creating professional-looking 00:04:26.710 --> 00:04:27.529 documents, any time.