WEBVTT
Kind: captions
Language: en

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OneDrive is an excellent tool for collaborating
on documents, projects, and other files.

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Because everything is stored in the cloud,
there's no need to email files back and forth.

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Instead, you can work on the exact same file
with anyone you want.

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All the other person needs is a Microsoft
Account.

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To get started, hover over the file or folder
you want to share, then click the circle here

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to select it.

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Then click the Share command… and OneDrive
will open a pop-up window.

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Here, you have several different options for
sharing your file.

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You can get a general link that you can use
and distribute however you want… or you

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can email a link to the people you specify…
click the dropdown arrow here for more options

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to post a link on sites like Facebook, Twitter,
or LinkedIn…

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However, unless you're sharing a document
that's meant to be visible to a wider audience

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(for example, a flyer or an invitation), we
recommend that you stick with emailing the

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link.

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Now by default, the people you email will
be able to edit the file, meaning they can

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make changes and additions, and leave comments
too—we'll take a look at how that works

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in a minute.

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If you don't want them to have editing rights,
make sure you uncheck this box.

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Enter the email addresses of the people you
want to share with.

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If they're in your contacts list, you'll be
able to select them once you start typing.

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You can also email people who don't use OneDrive,
but they won't be able to edit the file—they'll

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only be able to view it.

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Next, include a personal message if you want.

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When you're ready, click the Share button.

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OneDrive will send an email to the people
you specified.

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They'll be able to view or edit the file any
time, depending on the permissions you gave

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them.

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Once the file has been shared, you can click
this command in the upper right corner to

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open the Details pane on the right.

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Here, you’ll see the names of the people
you shared with.

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You can also change their permissions… or
remove them all together.

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When you're done, uncheck the file.

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You can also share an entire folder in OneDrive,
so everyone has access to what they need.

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Just follow the exact same steps as before.

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However, keep in mind: when you share a folder,
all the files in that folder will be shared

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as well.

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You can't choose different settings for files
within a folder.

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So how does sharing work?

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Let's take a look at some of the things you
can do.

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You can work on a document with more than
one person at a time.

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This feature is great for work, school—even
planning a potluck dinner, like in this example.

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OneDrive will let you know who else is working
on the document with you, so there's no need

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to pass revisions back and forth.

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However, this aspect of Office Online can
be temperamental.

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You may need to refresh and reopen the file
to see the most recent edits.

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You can also leave comments on a document;
for example, to give someone feedback, or

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ask a question.

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To add a comment, just check the box for the
file you want.

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Then look to the Comments section at the bottom
of the details pane.

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When you're done, click Add.

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This is also where you'll see comments from
other people.

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So, now that you know how it works, what do
you want to share in Office Online?

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Maybe a Word document?

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A presentation?

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Try some of the features we've talked about
today, and find out first-hand what OneDrive

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can do.