Goodwill Community Foundation creating
opportunities for a better life onedrive
is an excellent tool for collaborating
on documents projects and other files
because everything is stored in the
cloud there's no need to email files
back and forth instead you can work on
the exact same file with anyone you want
all the other person needs is a
Microsoft account to get started
hover over the file or folder you want
to share then click the circle here to
select it then click the share command
and onedrive will open a pop-up window
here you have several different options
for sharing your file you can get a
general link that you can use to
distribute however you want or you can
email the link to people you specify
click the drop-down arrow here for more
options to post a link on sites like
Facebook Twitter or LinkedIn however
unless you're sharing a document that's
meant to be visible to a wider audience
for example a flyer or an invitation we
recommend that you stick with emailing
the link now by default the people you
email will be able to edit the file
meaning they can make changes and
additions and leave comments too we'll
take a look at how that works in a
minute if you don't want them to have
editing rights make sure you uncheck
this box
enter the email addresses of the people
you want to share with if they're in
your contacts list you'll be able to
select them once you start typing you
can also email people who don't use
onedrive but they won't be able to edit
the file they'll only be able to view it
next include a personal message if you
want
when you're ready click the share button
one drive will send an email to the
people you specified they'll be able to
view or edit the file anytime depending
on the permissions you gave them once
the file has been shared you can click
this command in the upper right corner
to open the details pane on the right
here you'll see the names of the people
you shared with
you can also change their permissions or
remove them altogether
when you're done uncheck the file you
can also share an entire folder in
onedrive so everyone has access to what
they need
just follow the exact same steps as
before however keep in mind when you
share a folder all the files in that
folder will be shared as well you can't
choose different settings for files
within a folder
so how does sharing work let's take a
look at some of the things you can do
you can work on a document with more
than one person at a time this feature
is great for work
school even planning a potluck dinner
like in this example onedrive will let
you know who else is working on the
document with you so there's no need to
pass revisions back and forth
however this aspect of office online can
be temperamental you may need to refresh
and reopen the file to see the most
recent edits you can also leave comments
on a document for example to give
someone feedback or to ask a question to
add a comment just check the box for the
file you want then look to the comments
section at the bottom of the details
pane
when you're done click Add this is also
where you'll see comments from other
people so now that you know how it works
what do you want to share an office
online maybe a word document a
presentation try some of the features
we've talked about today and find out
firsthand what onedrive can do
you