WEBVTT Kind: captions Language: en 00:00:00.970 --> 00:00:02.679 When somebody sends you an email 00:00:02.679 --> 00:00:06.839 There are a few different things that you can do in addition to reading the email 00:00:06.839 --> 00:00:10.139 you may want to reply to it or forward it to someone else or 00:00:10.360 --> 00:00:17.219 Snooze the email and temporarily hide it until you need it or maybe the email has an attachment that you want to view or download 00:00:18.039 --> 00:00:20.399 Let's start by looking at our inbox 00:00:20.980 --> 00:00:22.179 for each message 00:00:22.179 --> 00:00:27.929 you'll be able to see the sender the subject and maybe a little bit of the body of the message and 00:00:28.300 --> 00:00:30.300 also the date that it was sent if 00:00:30.489 --> 00:00:35.609 The message is unread then the text will be bold and the background will be a different color 00:00:35.980 --> 00:00:38.730 So these are the messages that I have not read yet 00:00:38.730 --> 00:00:45.510 And these are the ones that I have read if I hover over an email a few options appear on the right I can 00:00:45.970 --> 00:00:49.859 quickly archive or delete the email mark it as read or 00:00:50.170 --> 00:00:54.839 Snooze the email which temporarily removes it from your inbox for a set amount of time 00:00:55.750 --> 00:00:58.409 I'm going to click on this message so I can read it 00:00:59.140 --> 00:01:03.930 You can read the message here and you can click the drop down arrow if you want to see more 00:01:04.119 --> 00:01:07.229 information about who sent the message and who the recipients are 00:01:08.200 --> 00:01:14.159 After you read the message, you can go back to your inbox or click one of these arrows to view a different message 00:01:14.770 --> 00:01:21.659 For really important messages. You may want to add a star by clicking here. This will help you find the message later on if 00:01:22.179 --> 00:01:28.739 you want to quickly respond to a message you can use the smart reply options here or you can click reply and 00:01:29.229 --> 00:01:35.758 respond to just the sender or you can click reply to all which will include all of the original recipients you 00:01:36.100 --> 00:01:43.259 Can also forward the message to someone else in this case, I want to reply to all so that everybody stays in the loop 00:01:44.500 --> 00:01:46.500 Then you can type your message 00:01:47.030 --> 00:01:49.809 You'll notice that the original message is quoted here 00:01:50.030 --> 00:01:56.379 most of the time it's a good idea to leave it in because it helps to remind the person which message you're replying to and 00:01:57.050 --> 00:01:59.050 When you're done you can click send 00:02:00.950 --> 00:02:06.110 Now if you're emailing back and forth with someone Gmail will group those messages into a 00:02:06.479 --> 00:02:12.919 conversation and in your inbox there will be a number that shows how many messages there are in that conversation if 00:02:13.319 --> 00:02:16.879 You want to expand a specific message? You can just click on it and 00:02:17.400 --> 00:02:20.330 Then you can click in this area again to minimize it 00:02:21.510 --> 00:02:25.819 Conversations keep your inbox from getting too cluttered with lots of separate messages 00:02:25.819 --> 00:02:29.839 And it's also just nice to be able to see the whole conversation at once 00:02:30.930 --> 00:02:35.269 Sometimes you may receive an email that has an attachment in this case 00:02:35.269 --> 00:02:36.830 The attachment is a PDF 00:02:36.830 --> 00:02:41.359 I can download it or save it to Google Drive, but with some file types 00:02:41.489 --> 00:02:45.949 You'll only have the download option. I can also click it to see a preview now 00:02:46.170 --> 00:02:50.600 You should be careful when opening attachments. Some files may contain viruses 00:02:51.060 --> 00:02:57.649 so if you don't know why someone is sending you an attachment or if it just looks suspicious it's best not to open it if 00:02:58.260 --> 00:02:59.870 You use Gmail at work? 00:02:59.870 --> 00:03:05.720 You may sometimes need to set up a vacation reply which will automatically respond to emails when you're away 00:03:05.720 --> 00:03:08.179 You can do this by going to your settings 00:03:08.940 --> 00:03:11.389 Scroll down until you see vacation responder 00:03:12.850 --> 00:03:14.850 And then you can type a message 00:03:14.960 --> 00:03:16.700 When somebody sends you an email 00:03:16.700 --> 00:03:21.939 This message will automatically be sent to them to let them know that you are unable to answer emails 00:03:22.280 --> 00:03:25.480 you may want to include a phone number where you can be reached or 00:03:25.610 --> 00:03:29.889 The name and email address of somebody else that they can contact while you're away 00:03:30.620 --> 00:03:37.959 Also, you may want to only send a response to people in your contacts to avoid giving your whereabouts and contact info to complete strangers 00:03:38.810 --> 00:03:40.810 When you're done click Save Changes 00:03:42.610 --> 00:03:44.669 When your vacation reply is active 00:03:44.670 --> 00:03:50.819 You'll see this bar at the top of the screen and you can just click end now to turn off the vacation reply 00:03:52.250 --> 00:03:56.410 So those are some of the ways that you can respond to emails using Gmail 00:04:01.150 --> 00:04:04.919 GCF global creating opportunities for a better life