Goodwill Community Foundation creating
opportunities for a better life most
features in Microsoft Office including
Excel are geared towards saving and
sharing files online this is done with
onedrive which is an online storage
space for your documents and files so
you can access them even when you're
away from your computer if you want to
use onedrive make sure you're logged
into Excel with your Microsoft account
but whether or not you're using onedrive
it's important to save your work
frequently in case Excel or your
computer shuts down unexpectedly let's
take a look at the regular save command
first you'll find it on the quick access
toolbar just click and if it's a new
workbook you'll be taken to the
backstage view here you can save the
workbook to onedrive or your computer in
this example we're going to save the
file to this computer click browse to
choose a location next enter a file name
for the workbook and click Save when
you're done now you can save any time as
you continue to work all you have to do
is click the save command on the quick
access toolbar again if you want to save
a different version maybe in a different
location or with a different file name
you can go to save as in the backstage
view and follow the same steps
if you primarily save workbooks to your
computer you might want to change the
default settings so computer is always
selected to do this click options in the
backstage view then click Save
in the left pane and check the box that
says save to computer by default when
you're done click OK to close the dialog
box if you ever forget to save or if
Excel crashes while you're working not
to worry the autorecover feature saves a
backup copy of your workbook
automatically to recover a file that was
lost without saving all you have to do
is reopen Excel the document recovery
pane should appear on the left here you
can access any autosaved versions of the
file by default Excel auto-saves every
10 minutes so if you're working on
something for less than 10 minutes you
might not be able to use this feature
next I'd like to show you how to export
your file to an alternative file type
you can access your options in the
backstage view under export PDF is a
good choice if you need to send a file
to someone who doesn't have Excel this
format will make it possible for them to
view but not edit the workbook using a
free program that anyone can download
under change file type you can access
several other formats depending on what
you need for example if the person
you're sharing with has Excel but it's
Excel 2003 or earlier you'll need to
send them on 97 to 2003 workbook instead
finally let's take a look at more ways
that you can share by going to the share
option in the backstage view here your
choices will vary depending on whether
or not the file is saved to your
onedrive account for example if it is
saved to onedrive you can share it
online and invite specific people to
collaborate with you this lets you work
on the exact same file with friends
co-workers and other onedrive users so
you don't have to keep track of multiple
versions or pass the workbook back and
forth
alternately you can get a link that you
can share any way you want how you
choose to save and share in Excel is up
to you it just depends on the workbook
with so many options you should be able
to accomplish exactly what you need
whether it's exporting your file as a
PDF or sharing it online