WEBVTT
Kind: captions
Language: en

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Saving your work frequently is important,
in case Excel (or your computer) shuts down

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unexpectedly.

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But there's more than one way to save in Excel
2010.

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We'll look at the Save As option first, which
lets you choose a name and location for your

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file.

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Just click File, Save As.

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Then enter a file name… and Save.

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This is perfect if you need to save a workbook
for the first time, or, as in this case, you're

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saving a different version of something you've
been working on.

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Once you've done that step, you can switch
to using the regular Save command on your

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Quick Access Toolbar.

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This is just a convenient way to continue
saving your workbook in its current location,

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using the same file name.

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If you forget to save, or unexpectedly lose
your work, not to worry.

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Excel's AutoRecover feature automatically
saves a copy while you're working every 10

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minutes.

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To check for autosaved versions, open a workbook
that was previously closed without saving.

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Now go to the Backstage View and look under
Info.

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Autosaved versions will be listed here.

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Just click to open, then Restore, and OK to
save and keep it.

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Now I'd like to show you how to save files
that'll work with previous versions of Excel.

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You'll need to use a different file format
(called Excel 97-2003) to share with anyone

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who uses Excel 2003 or earlier.

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Just click the File tab, then Save As, and
in the "Save as type" drop-down menu, choose

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Excel 97-2003 Workbook.

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Now edit the file name or location if you
need to, then Save.

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Because some of the current features in Excel
2010 aren't supported by earlier versions,

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you may get a notice about your workbook's
compatibility.

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Click Continue to save in the 97-2003 format
anyway.

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Finally, you may or may not have noticed on
that list of file types, but Excel 2010 has

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a fantastic new feature that lets you to save
as a PDF.

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It's easy.

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We'll just go back to File, Save As, and then
from the drop-down menu, choose PDF.

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What's a PDF?

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It's a file format that allows anyone to view
the contents of your workbook, even if they

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don't have Excel.

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If you have more than one sheet in your workbook
and you want to publish them all in the same

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PDF, click Options and make sure you select
Entire workbook.

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After saving, Excel will show you a copy of
your PDF automatically.

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Now you know several different ways to save,
and make your workbook compatible 

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for sharing.