saving your work frequently is important
in case Excel or your computer shuts
down unexpectedly but there's more than
one way to save in Excel 2010 we'll look
at the save as option first which lets
you choose a name and location for your
file just click file save as then enter
a file name and save this is perfect if
you need to save a workbook for the
first time or as in this case you're
saving a different version of something
you've been working on once you've done
that step you can switch to using the
regular save command on your quick
access toolbar this is just a convenient
way to continue saving your workbook in
its current location using the same file
name if you forget to save or
unexpectedly lose your work not to worry
excels autorecover feature automatically
saves a copy while you're working every
10 minutes to check for autosave
versions open a workbook that was
previously closed without saving now go
to the backstage view and look under
info autosave versions will be listed
here just click to open then restore and
ok to save and keep it now I'd like to
show you how to save files that will
work with previous versions of Excel
you'll need to use a different file
format called Excel 97 to 2003 to share
with anyone who uses Excel 2003 or
earlier just click the file tab then
save as and in the save as type
drop-down menu choose Excel 97 to 2003
workbook now edit the file name or
location if you need to then save
because some of the current features in
Excel 2010 aren't supported by earlier
versions you may get a notice about your
workbooks compatibility click continue
to save in the 97 to 2003 format anyway
finally you may or may not have noticed
on that list of file types but Excel
2010 has a fantastic new feature that
lets you save as a PDF it's easy we'll
just go back to file save as
and then from the drop-down menu choose
PDF
what's a PDF it's a file format that
allows anyone to view the contents of
your workbook even if they don't have
Excel if you have more than one sheet in
your workbook and you want to publish
them all in the same PDF click options
and make sure you select entire workbook
after saving Excel will show you a copy
of your PDF automatically
now you know several different ways to
save and make your workbook compatible
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