many features in office including Excel
are geared towards saving and sharing
your files online this is done through
onedrive an online storage space for
your documents and files that lets you
access them even when you're away from
your computer if you want to use
onedrive make sure you're logged in to
excel with your Microsoft account first
let's take a look at the regular save
command on the quick access toolbar just
click and if it's a new workbook you'll
be taken to the backstage view where you
can choose where to save your file for
now let's save it to our computer click
the Browse button to choose a location
for your workbook then enter a file name
and click Save when you're done now you
can save at any time by clicking the
icon if you want to save a different
version maybe in a different location or
with a different file name you can go to
save as in the backstage view and follow
the same steps again you'll have the
option of saving to onedrive or to this
PC but if you primarily save files to
your computer you may want to change the
default setting so this PC is always
selected to do that click options in the
backstage view then select save in the
left pane now check the box that reads
save to computer by default when you're
done click OK if you ever forget to save
or if your computer crashes while you're
working don't worry the auto recovery
feature saves a backup copy of your
workbook automatically to recover an
unsaved file all you have to do is
reopen Excel and the document recovery
pane should appear on the left here you
can access any recovered versions of the
file by default Excel auto saves a
backup copy every 10 minutes so if
you're working on something for less
than 10 minutes you may not be able to
use this feature you can also export
your workbooks into an alternate file
type by clicking export in the backstage
view exporting as a PDF is a good choice
if you need to send a workbook to
someone who doesn't have Excel this
format lets them view but not edit the
workbook using a free program that
anyone can download under change file
type you can access several other
formats depending on what you need for
example if the person you're sharing
with uses Excel 2003 or earlier you'll
need to send them an Excel 97 to 2003
workbook instead to share your
with others click the share button in
the top right corner next you'll have to
upload your workbook to onedrive so
click on the option associated with your
account
once it's uploaded you can email an
invitation for others to view or edit
the file there are more ways to share at
the bottom of the window like attaching
your workbook to an email or getting a
shareable link if you have office 365
you can use the autosave feature once
you upload your workbook to onedrive
whenever you make a change it will
automatically save your file
however if you want to disable this
feature click the button in the top left
corner keep in mind that if you
deactivate auto-saving you'll need to
click the Save button every time you
want to save with so many options how
you save and share your workbook is up
to you whether it's exporting your file
as a PDF or sharing your workbook online
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