WEBVTT Kind: captions Language: en 00:00:08.550 --> 00:00:12.600 When working with numerical data in Word, sometimes a chart is just what you need to 00:00:12.600 --> 00:00:14.920 show the meaning behind the numbers. 00:00:14.920 --> 00:00:18.330 In this video, we're going to look at some of the different types of charts, and also 00:00:18.330 --> 00:00:23.320 some ways that you can customize them to best represent your data. 00:00:23.320 --> 00:00:29.259 Column charts are good all-around charts—they work with many different types of data... 00:00:29.259 --> 00:00:35.580 Whereas line charts are best for showing trends over time. 00:00:35.580 --> 00:00:39.390 Pie charts are unique because they let you see your data in proportion, instead of on 00:00:39.390 --> 00:00:41.890 a graph. 00:00:41.890 --> 00:00:48.350 We also have the bar chart, which is basically just a column chart turned on its side... 00:00:48.350 --> 00:00:52.719 And finally area charts, which are similar to line charts, except the areas under the 00:00:52.719 --> 00:00:55.650 lines are filled in. 00:00:55.650 --> 00:01:01.359 To create a chart, go to the Insert tab. 00:01:01.359 --> 00:01:05.640 Then click the Chart command... and a list of choices will appear. 00:01:05.640 --> 00:01:10.990 I think I'll start with something in the column category. 00:01:10.990 --> 00:01:14.590 This one looks nice and simple. 00:01:14.590 --> 00:01:19.420 Click OK... and then something interesting happens. 00:01:19.420 --> 00:01:23.100 Word will open a spreadsheet (similar to what you'll find in Excel), where you can start 00:01:23.100 --> 00:01:26.190 entering your data. 00:01:26.190 --> 00:01:30.140 All you have to do is type your information over the placeholder text, and Word will update 00:01:30.140 --> 00:01:31.970 the chart in your document. 00:01:31.970 --> 00:01:36.790 See how it works? 00:01:36.790 --> 00:01:39.450 Now we just need to fill in our sales figures. 00:01:39.450 --> 00:01:46.420 We're going to be covering a 6-month period, from January all the way to June. 00:01:46.420 --> 00:01:50.330 Anything you want to include in your chart has to be inside this little blue box—but 00:01:50.330 --> 00:01:58.350 don't worry, it'll expand automatically as you continue to type. 00:01:58.350 --> 00:02:03.100 If you already have your data recorded elsewhere, such as an Excel workbook, you can copy and 00:02:03.100 --> 00:02:06.240 paste it instead of entering it by hand. 00:02:06.240 --> 00:02:10.679 All you have to do is navigate to the worksheet in Excel, and then copy the data you want 00:02:10.679 --> 00:02:13.940 to use. 00:02:13.940 --> 00:02:24.640 Next, go back to Word... and paste it here by pressing CTRL+V on your keyboard. 00:02:24.640 --> 00:02:28.620 And Word will update the chart instantly. 00:02:28.620 --> 00:02:32.640 When you're done, click the X to close the spreadsheet window. 00:02:32.640 --> 00:02:40.190 You can also give your chart a title if you want. 00:02:40.190 --> 00:02:44.280 To go back to the chart and make any changes or corrections, click the Edit Data command 00:02:44.280 --> 00:02:50.520 on the Design tab... and the window will open again. 00:02:50.520 --> 00:02:54.820 Charts are designed to help you illustrate your point, just like illustrations in a book. 00:02:54.820 --> 00:02:59.270 Therefore, things like color, layout, and chart type really do matter. 00:02:59.270 --> 00:03:03.510 For example, right now, the columns are grouped by genre, but I'm more interested in taking 00:03:03.510 --> 00:03:05.780 a look at trends over time. 00:03:05.780 --> 00:03:08.880 That means we need to group the data by month instead. 00:03:08.880 --> 00:03:12.200 Luckily, we don't have to start over. 00:03:12.200 --> 00:03:16.900 Just make sure you have the "Edit Data" window open, then click the chart to select it. 00:03:16.900 --> 00:03:25.120 Next, click the command that says Switch Row/Column... and that's all it takes. 00:03:25.120 --> 00:03:27.709 See how the chart has been rearranged? 00:03:27.709 --> 00:03:30.840 Basically the months and the genres have switched places. 00:03:30.840 --> 00:03:36.130 You can always experiment with this to see which option is going to work best. 00:03:36.130 --> 00:03:40.130 If you want to try a different chart all together, click the Change Chart Type command on the 00:03:40.130 --> 00:03:45.030 far right of the tab... then pick something else from the dialog box. 00:03:45.030 --> 00:03:50.240 I think I'll go with a line chart this time. 00:03:50.240 --> 00:03:52.690 Line charts work well for data like this. 00:03:52.690 --> 00:03:58.190 For example, we can see right away that Sci-Fi & Fantasy had an unusually good month in February, 00:03:58.190 --> 00:04:03.980 and also that Romance novels are starting to catch up in sales. 00:04:03.980 --> 00:04:08.620 If you want, you can change the chart style to give your chart a different look. 00:04:08.620 --> 00:04:14.190 As you can see, you have several different options to choose from. 00:04:14.190 --> 00:04:17.380 You can also change the chart layout itself. 00:04:17.380 --> 00:04:23.090 Just go to the Quick Layout command... and make a selection from the menu. 00:04:23.090 --> 00:04:26.219 Not all of these options will work for the data you're working with. 00:04:26.219 --> 00:04:29.330 Just keep going until you find something you like. 00:04:29.330 --> 00:04:33.409 Why don't we go with something like this? 00:04:33.409 --> 00:04:37.930 You can make further adjustments using the Chart Elements shortcut (it's the one with 00:04:37.930 --> 00:04:39.460 the plus sign). 00:04:39.460 --> 00:04:45.270 Here, you can add or remove elements from your chart, depending on your preferences... 00:04:45.270 --> 00:04:53.699 or you can click the arrow to the right to access even more options. 00:04:53.699 --> 00:04:58.939 Charts are a great tool for presenting numerical data in Word, and also enhancing your documents. 00:04:58.939 --> 00:05:02.989 With so many design options to choose from, you can achieve exactly the look you want.