WEBVTT
Kind: captions
Language: en

00:00:09.429 --> 00:00:14.420
Slide Master View is a special feature that
lets you edit multiple slides using only one

00:00:14.420 --> 00:00:17.410
slide—also known as the Slide Master.

00:00:17.410 --> 00:00:21.680
This is a great time-saving feature because
you can make changes to your entire presentation

00:00:21.680 --> 00:00:25.000
without having to edit each slide individually.

00:00:25.000 --> 00:00:28.860
Right now, I'm working on a presentation for
a small business, and I'd like to add their

00:00:28.860 --> 00:00:31.500
logo to the corner each slide.

00:00:31.500 --> 00:00:35.660
Doing this manually would not only be time
consuming, but also relatively difficult,

00:00:35.660 --> 00:00:39.469
since I want the image to be in the exact
same place every time.

00:00:39.469 --> 00:00:42.950
Thankfully, Slide Master View can help.

00:00:42.950 --> 00:00:49.890
To get started, go to the View tab... then
click the Slide Master command.

00:00:49.890 --> 00:00:54.660
The Slide Master View may look a little unfamiliar,
but don't worry, it's easy to use.

00:00:54.660 --> 00:00:57.760
Just scroll to the top of the left pane.

00:00:57.760 --> 00:01:02.059
Here we have the main Slide Master, which
controls all the basics of your presentation,

00:01:02.059 --> 00:01:06.920
including colors and fonts… and below that,
additional slides that control each unique

00:01:06.920 --> 00:01:08.189
slide layout.

00:01:08.189 --> 00:01:13.020
To add our logo, we're going to select the
main Slide Master.

00:01:13.020 --> 00:01:16.980
From here, you can insert a shape or picture
just like you normally would.

00:01:16.980 --> 00:01:26.610
First, go to the Insert tab... click the Pictures
command... then choose the image you want.

00:01:26.610 --> 00:01:32.150
When you're ready, click the Insert button...
and the picture will appear.

00:01:32.150 --> 00:01:38.950
You can move and resize it any way you need
to, depending on what fits your design.

00:01:38.950 --> 00:01:44.240
Now the logo will appear on every slide in
the exact same position.

00:01:44.240 --> 00:01:48.010
While we're here, we're also going to change
the master font styles so they're a better

00:01:48.010 --> 00:01:49.810
fit for the company's brand.

00:01:49.810 --> 00:01:55.040
Remember, any changes you make here will affect
the entire presentation.

00:01:55.040 --> 00:02:01.800
All you have to do is select the text or text
box... then change the formatting as usual.

00:02:01.800 --> 00:02:13.150
We're going to choose a new main font... and
also a different one for the title.

00:02:13.150 --> 00:02:18.870
Let's go ahead and close Slide Master View,
so we can see the changes in the actual presentation.

00:02:18.870 --> 00:02:23.779
Well, it sort of worked, but it looks like
we might have a problem.

00:02:23.779 --> 00:02:29.040
The logo is showing up on some of our slide
layouts, but if we navigate to the next one…

00:02:29.040 --> 00:02:33.480
we can see that the picture is unfortunately
covering it up.

00:02:33.480 --> 00:02:38.260
The logo is also missing from the Title slide,
but for a completely different reason.

00:02:38.260 --> 00:02:44.909
Luckily, we can fix both of these issues back
in Slide Master View.

00:02:44.909 --> 00:02:48.449
Remember the Layout Slides beneath the main
Slide Master?

00:02:48.449 --> 00:02:53.079
Each of these represents one of the possible
layouts we can use in this presentation.

00:02:53.079 --> 00:02:57.760
The first one is the Title Slide Layout—hovering
over it, we can see it's currently being used

00:02:57.760 --> 00:03:00.189
by slide 1.

00:03:00.189 --> 00:03:06.469
If we select it… any changes we make will
be applied to the title slide only.

00:03:06.469 --> 00:03:09.139
So why is the logo missing from this slide?

00:03:09.139 --> 00:03:14.069
Well, in some layouts, PowerPoint automatically
hides any background graphics as part of the

00:03:14.069 --> 00:03:15.150
design.

00:03:15.150 --> 00:03:19.490
To show the graphics, all we have to do is
uncheck the box that says Hide Background

00:03:19.490 --> 00:03:20.549
Graphics.

00:03:20.549 --> 00:03:25.749
However, this can introduce other graphics
that you may not want—so in this case, I'm

00:03:25.749 --> 00:03:29.209
going to re-check the box.

00:03:29.209 --> 00:03:32.549
Now let's fix the slide with the overlapping
image.

00:03:32.549 --> 00:03:36.339
Sometimes it can be difficult just telling
these layouts apart, but if we mouse over

00:03:36.339 --> 00:03:41.079
the Picture with Caption thumbnail... we can
see that several of our slides are using it,

00:03:41.079 --> 00:03:43.060
so this is the one we want.

00:03:43.060 --> 00:03:48.370
I really like having the logo in the bottom
right corner, but I also like the extra large

00:03:48.370 --> 00:03:49.849
image.

00:03:49.849 --> 00:03:53.540
As a reminder, this is what the actual slide
looks like.

00:03:53.540 --> 00:03:58.540
If we just swapped the picture and the text,
that would solve the problem pretty quickly.

00:03:58.540 --> 00:04:03.409
Let's go through the process one step at a
time.

00:04:03.409 --> 00:04:07.199
Changing a layout in Slide Master View is
a great way to make it work better for your

00:04:07.199 --> 00:04:08.269
content.

00:04:08.269 --> 00:04:12.870
All you have to do select a placeholder...
then you can move or resize it any way you

00:04:12.870 --> 00:04:14.479
want.

00:04:14.479 --> 00:04:20.790
We're going to select the title and caption…
and this little black bar… then drag and

00:04:20.790 --> 00:04:23.680
drop them over to the right.

00:04:23.680 --> 00:04:29.560
Next, I think I like this cream color in the
background—it makes the text much easier

00:04:29.560 --> 00:04:30.789
to read.

00:04:30.789 --> 00:04:34.750
So instead of moving it over, I'm just going
to delete the dark gray shape that used to

00:04:34.750 --> 00:04:37.010
serve as the background.

00:04:37.010 --> 00:04:46.240
Finally, all we have to do is select the picture
placeholder... then drag it over to the left…

00:04:46.240 --> 00:04:48.680
and I think that should do it.

00:04:48.680 --> 00:04:54.370
Let's exit Slide Master View, so we can see
how these changes look.

00:04:54.370 --> 00:04:58.860
Now the logo can be seen in the correct position
in the bottom right corner, and we didn't

00:04:58.860 --> 00:05:01.419
have to sacrifice the large image.

00:05:01.419 --> 00:05:09.320
This gives the presentation a nice professional
feel as we move from slide to slide.

00:05:09.320 --> 00:05:13.610
There's one more thing you can do with Slide
Master View that can really come in handy.

00:05:13.610 --> 00:05:17.870
You can create your own custom slide layouts
if, say, the theme you're using doesn't have

00:05:17.870 --> 00:05:19.650
something you want.

00:05:19.650 --> 00:05:23.819
In this example, I'd like to create a layout
that has a large picture at the top with the

00:05:23.819 --> 00:05:26.050
text positioned below.

00:05:26.050 --> 00:05:31.930
Let's go back to Slide Master View so I can
show you how it works.

00:05:31.930 --> 00:05:36.450
To create your own custom layout, click the
Insert Layout command on the Slide Master

00:05:36.450 --> 00:05:37.840
tab.

00:05:37.840 --> 00:05:41.860
You'll be given a mostly blank slide with
some placeholders—and maybe even some background

00:05:41.860 --> 00:05:43.979
graphics depending on the theme.

00:05:43.979 --> 00:05:49.039
Now, you can move or edit these any way you
want—you can even delete them—it's completely

00:05:49.039 --> 00:05:50.540
up to you.

00:05:50.540 --> 00:05:57.409
In this case, I'm just going change the text
alignment… and then move the box to the

00:05:57.409 --> 00:06:01.300
bottom right.

00:06:01.300 --> 00:06:06.190
To make room for more content, all you have
to do is add an appropriate placeholder.

00:06:06.190 --> 00:06:09.680
We know we want a picture to be part of this
layout… so we're going to go all the way

00:06:09.680 --> 00:06:16.380
up to Insert Placeholder… and then choose
the Picture option from the menu.

00:06:16.380 --> 00:06:19.240
Notice the cursor turns into a little crosshair.

00:06:19.240 --> 00:06:21.990
That means we need to draw the placeholder.

00:06:21.990 --> 00:06:24.849
Just click and drag wherever you want it to
go.

00:06:24.849 --> 00:06:30.090
I want mine to be pretty big, so I'm going
to be covering most of the slide.

00:06:30.090 --> 00:06:31.680
OK.

00:06:31.680 --> 00:06:36.749
Now we have our own custom layout that we
can apply to any slide in the presentation.

00:06:36.749 --> 00:06:42.030
To make it easier to identify, I'm going to
go back to the Slide Master tab… click the

00:06:42.030 --> 00:06:45.870
Rename command… and then give it a simple,
easy-to-remember name.

00:06:45.870 --> 00:06:59.289
To use your new layout, all you have to do
is go back to your actual presentation.

00:06:59.289 --> 00:07:05.009
Go ahead and click the Layout command… then
choose your new design from the menu.

00:07:05.009 --> 00:07:09.199
There, I think that came out pretty good.

00:07:09.199 --> 00:07:18.409
We can do the exact same thing for the other
product slide.

00:07:18.409 --> 00:07:22.330
Once you've gotten everything set up just
right, you may want to use these layouts again

00:07:22.330 --> 00:07:24.289
in other presentations.

00:07:24.289 --> 00:07:28.199
To do this, you'll actually need to save the
design as a theme.

00:07:28.199 --> 00:07:35.389
First, navigate to the Design tab… then
click the drop-down arrow in the Themes group.

00:07:35.389 --> 00:07:44.789
Next, click the option that says Save Current
Theme… and give your theme a name.

00:07:44.789 --> 00:07:49.819
When you're ready, click the Save button…
and that's all it takes.

00:07:49.819 --> 00:07:54.789
Now you can select this theme any time you
want to re-use it.

00:07:54.789 --> 00:07:59.350
Slide Master View gives you an amazing amount
of control over your presentation.

00:07:59.350 --> 00:08:03.319
Keep it in mind the next time you want to
customize your layouts or add branding to

00:08:03.319 --> 00:08:04.009
your slides.