WEBVTT Kind: captions Language: en 00:00:09.450 --> 00:00:13.280 There may be a time when you want to print a hard copy of your presentation and ask a 00:00:13.280 --> 00:00:15.190 friend to look it over for you. 00:00:15.190 --> 00:00:18.810 You could both write your comments in the margins and even compare it side by side with 00:00:18.810 --> 00:00:19.980 an earlier draft. 00:00:19.980 --> 00:00:23.870 Wouldn't it be easier if you could do that electronically? 00:00:23.870 --> 00:00:28.350 In PowerPoint, you can—using two features called Comments and Compare. 00:00:28.350 --> 00:00:33.410 Let’s go to the Review tab right away so I can show you what I mean. 00:00:33.410 --> 00:00:37.510 Let's say I'm collaborating on this presentation with a couple coworkers, and I want to make 00:00:37.510 --> 00:00:41.210 a suggestion about this slide without actually changing it. 00:00:41.210 --> 00:00:47.890 I'll just add a comment instead by selecting the item I want to reference... and then clicking 00:00:47.890 --> 00:00:51.530 the New Comment command. 00:00:51.530 --> 00:00:54.140 Now you can easily type your question or comment. 00:00:54.140 --> 00:00:58.050 I really do like this graphic. 00:00:58.050 --> 00:01:03.010 When you're done, click anywhere outside the box or press Enter on your keyboard... and 00:01:03.010 --> 00:01:08.390 the newly added comment will be represented by this little icon. 00:01:08.390 --> 00:01:13.040 Any time you add or click on a comment, the comments pane will open on the right. 00:01:13.040 --> 00:01:18.170 This allows you to see all the comments on your current slide in one convenient place. 00:01:18.170 --> 00:01:21.190 Here we can see that someone also left a comment for us. 00:01:21.190 --> 00:01:23.770 It's from the person who wrote the presentation. 00:01:23.770 --> 00:01:33.470 I'm going to go ahead and respond, just by clicking where it says Reply. 00:01:33.470 --> 00:01:39.090 See how they're sort of stacked on top of each other now? 00:01:39.090 --> 00:01:42.950 It's just as easy to edit your comment if you make a mistake or think of something you 00:01:42.950 --> 00:01:44.219 want to add. 00:01:44.219 --> 00:01:52.060 All you have to do it click it in the right pane and start typing. 00:01:52.060 --> 00:01:56.459 If you change your mind and want to delete a comment—like the first one here—that’s 00:01:56.459 --> 00:01:58.369 not a problem. 00:01:58.369 --> 00:02:02.859 Just make sure it's selected, then click the Delete command. 00:02:02.859 --> 00:02:08.750 You can also go to the menu below... and delete all the comments on the slide or all the comments 00:02:08.750 --> 00:02:11.810 in the presentation. 00:02:11.810 --> 00:02:13.819 I think I'm getting the hang of this. 00:02:13.819 --> 00:02:17.640 But I know we have one other person working on the presentation, and he's already saved 00:02:17.640 --> 00:02:20.629 his own version with a couple minor changes. 00:02:20.629 --> 00:02:26.400 We can decide whether to keep or discard those changes using a neat feature called Compare. 00:02:26.400 --> 00:02:31.379 All you need is the presentation you have open... and then a copy that's been modified 00:02:31.379 --> 00:02:34.480 in some way. 00:02:34.480 --> 00:02:39.990 Click Merge... and PowerPoint combines and compares the two presentations to come up 00:02:39.990 --> 00:02:45.670 with a list of changes that were made—that's over here on the Details tab. 00:02:45.670 --> 00:02:49.741 This is still my copy, but now we have some comments from the other version too, and a 00:02:49.741 --> 00:02:52.130 place to address the revisions. 00:02:52.130 --> 00:02:56.310 Just click this icon anywhere it appears on your slide, and check the revisions you want 00:02:56.310 --> 00:02:57.590 to keep. 00:02:57.590 --> 00:03:03.980 I'm going to go ahead and accept them all. 00:03:03.980 --> 00:03:07.519 When you're done, click the End Review command. 00:03:07.519 --> 00:03:13.260 And take note of the fact that any unapplied changes will be discarded. 00:03:13.260 --> 00:03:17.220 Now that you know how to use the Comment and Compare features, you can review and collaborate 00:03:17.220 --> 00:03:19.680 on presentations without ever leaving PowerPoint.