WEBVTT Kind: captions Language: en 00:00:08.000 --> 00:00:11.410 There comes a time with every presentation when you have to actually 00:00:11.410 --> 00:00:13.710 deliver it to an audience. 00:00:13.710 --> 00:00:17.640 Luckily, PowerPoint comes with several different tools that can help you give 00:00:17.640 --> 00:00:22.000 polished and professional looking presentations. When you're ready 00:00:22.000 --> 00:00:26.680 there are many ways to begin playing your presentation. For example using the 00:00:26.680 --> 00:00:29.150 command on the Quick Access Toolbar 00:00:29.150 --> 00:00:33.700 the button at the bottom of the window, or the options on the Slide Show tab. 00:00:34.740 --> 00:00:39.120 In this example, we're going to click the button here, which will take us to the 00:00:39.120 --> 00:00:41.410 first slide of the presentation. 00:00:41.410 --> 00:00:46.600 Alternatively you could press the F5 key on your keyboard to do the same thing. 00:00:47.560 --> 00:00:50.560 To go to the next slide you can click your mouse 00:00:51.410 --> 00:00:54.670 or press the Space bar on your keyboard 00:00:54.670 --> 00:00:58.449 You can also use the arrow keys on your keyboard to go backwards 00:00:59.370 --> 00:01:02.820 or forwards 00:01:03.040 --> 00:01:08.960 You can also use the options in the bottom left corner that appear only when you move your mouse 00:01:09.300 --> 00:01:14.910 This gives you easy access to navigation buttons and also some other options that 00:01:14.910 --> 00:01:17.320 can help during your presentation. 00:01:17.320 --> 00:01:22.840 Have you ever wanted to access something else while you were in the middle of a presentation? 00:01:22.840 --> 00:01:26.520 For example, maybe a website or a file in another program? 00:01:26.540 --> 00:01:31.530 All you have to do is click Screen, then choose Show Taskbar. 00:01:33.280 --> 00:01:37.840 Now you can access the File Explorer, your web browser, and anything else that 00:01:37.840 --> 00:01:40.070 you have pinned to your taskbar. 00:01:40.070 --> 00:01:44.720 When you're ready to exit the program, all you have to do is close or minimize 00:01:44.720 --> 00:01:48.700 the window and you'll be taken straight back to the full screen presentation. 00:01:50.540 --> 00:01:55.480 Getting back to the menu, another tool I use pretty often is Show All Slides. 00:01:55.480 --> 00:01:58.240 Just click the button here.... 00:01:58.240 --> 00:02:02.700 and it displays a thumbnail version of each slide in your presentation, so you 00:02:02.700 --> 00:02:05.940 can easily skip ahead or go back. 00:02:05.940 --> 00:02:09.610 You can access the same feature by right-clicking anywhere on the screen 00:02:09.610 --> 00:02:12.610 then choosing See All Sides. 00:02:13.920 --> 00:02:16.720 Now would be a good time to talk about 00:02:16.750 --> 00:02:20.350 using some of the drawing tools, which can help to call attention 00:02:20.350 --> 00:02:23.640 to specific things in your presentation. 00:02:23.640 --> 00:02:29.590 Just open the menu here and you can turn your cursor into a pen highlighter or 00:02:29.590 --> 00:02:31.300 even a laser pointer. 00:02:31.300 --> 00:02:36.530 First select the one you want, then click and drag to drive anywhere on the screen. 00:02:37.560 --> 00:02:42.630 This makes it easy to point out the most successful fundraiser for example 00:02:42.630 --> 00:02:45.140 and also the least successful. 00:02:45.140 --> 00:02:49.569 Drawing with your mouse can be a little tricky so you might want to try the 00:02:49.569 --> 00:02:52.569 feature out before you use it in front of an audience. 00:02:53.870 --> 00:02:58.290 To erase any markings, open the menu again and choose one of these options. 00:02:59.910 --> 00:03:06.050 When you're done you can switch back to the regular mouse pointer by deselecting the current tool. 00:03:06.270 --> 00:03:10.920 I think I'm ready to wrap this up so I'm going to exit the slideshow now and go 00:03:10.920 --> 00:03:17.460 back to PowerPoint. To do this just press ESC on your keyboard or navigate past 00:03:17.460 --> 00:03:20.569 the final slide your presentation 00:03:20.569 --> 00:03:24.620 or go to the Slide Options Menu and choose End Show 00:03:25.810 --> 00:03:31.440 Before we leave PowerPoint will ask if we want to keep the ink markings we just made. 00:03:31.440 --> 00:03:36.720 I'm going to keep them for now, which means that they stay on the slide 00:03:36.720 --> 00:03:40.540 but we can delete them at any time. 00:03:40.540 --> 00:03:43.540 Just select the mark, then press Delete or Backspace on your keyboard. 00:03:44.640 --> 00:03:48.800 What if are you going to be using a second display to give your presentation, like a 00:03:48.800 --> 00:03:53.240 projector or a separate monitor? There is actually a really cool feature called 00:03:53.240 --> 00:03:56.860 Presenter View that can give you extra help behind the scenes. 00:03:56.860 --> 00:03:59.340 Here's how it works: 00:03:59.340 --> 00:04:02.340 First, start your presentation as usual 00:04:03.460 --> 00:04:06.330 then go to the Side Options menu, 00:04:06.330 --> 00:04:09.780 next choose Show Presenter View 00:04:09.780 --> 00:04:13.730 and you'll be taken to a special set of tools that only you can see 00:04:14.420 --> 00:04:17.889 the audience will just see the presentation as normal. 00:04:17.889 --> 00:04:22.479 The layout is pretty different compared to normal presentation view, but if 00:04:22.479 --> 00:04:25.770 you look closely you'll find a lot of familiar features. 00:04:26.570 --> 00:04:31.080 For example here and most of the options that we discussed earlier including 00:04:31.080 --> 00:04:35.580 the Pen Tool, the Show All Slides button, and navigation options. 00:04:36.800 --> 00:04:40.120 There are also features that let you keep track of the time, 00:04:40.120 --> 00:04:42.620 preview the upcoming slide, 00:04:42.630 --> 00:04:47.900 and reference notes you've added to a slide, which can come in really handy. 00:04:47.900 --> 00:04:52.130 When you're done, go ahead and click the button that says End Slide Show. 00:04:54.190 --> 00:04:57.520 There's just one more thing I'd like to show you that can help with your 00:04:57.520 --> 00:05:00.580 presentation depending on what you need. 00:05:00.580 --> 00:05:03.370 Make sure that you're on the Slide Show tab 00:05:03.370 --> 00:05:06.420 then click Set Up Slide Show 00:05:06.420 --> 00:05:10.360 and you can access settings that control how your presentation is played. 00:05:11.310 --> 00:05:14.810 For instance, if you ever need your slideshow to run on a loop 00:05:14.810 --> 00:05:18.000 maybe at a kiosk or a trade show booth 00:05:18.009 --> 00:05:21.400 there's an option for that here. 00:05:21.400 --> 00:05:25.000 You can also control which slides are included in the presentation 00:05:25.000 --> 00:05:29.900 whether they advance manually or automatically and much more 00:05:30.210 --> 00:05:33.690 Now you know how to present your slideshow in PowerPoint. 00:05:33.690 --> 00:05:39.620 With a little practice, and with so many extra tools, you'll be a better presenter in no time!