There comes a time with every presentation when you have to actually
deliver it to an audience.
Luckily, PowerPoint comes with several different tools that can help you give
polished and professional looking presentations. When you're ready
there are many ways to begin playing your presentation. For example using the
command on the Quick Access Toolbar
the button at the bottom of the window, or the options on the Slide Show tab.
In this example, we're going to click the button here, which will take us to the
first slide of the presentation.
Alternatively you could press the F5 key on your keyboard to do the same thing.
To go to the next slide you can click your mouse
or press the Space bar on your keyboard
You can also use the arrow keys on your keyboard to go backwards
or forwards
You can also use the options in the bottom left corner that appear only when you move your mouse
This gives you easy access to navigation buttons and also some other options that
can help during your presentation.
Have you ever wanted to access something else while you were in the middle of a presentation?
For example, maybe a website or a file in another program?
All you have to do is click Screen, then choose Show Taskbar.
Now you can access the File Explorer, your web browser, and anything else that
you have pinned to your taskbar.
When you're ready to exit the program, all you have to do is close or minimize
the window and you'll be taken straight back to the full screen presentation.
Getting back to the menu, another tool I use pretty often is Show All Slides.
Just click the button here....
and it displays a thumbnail version of each slide in your presentation, so you
can easily skip ahead or go back.
You can access the same feature by right-clicking anywhere on the screen
then choosing See All Sides.
Now would be a good time to talk about
using some of the drawing tools, which can help to call attention
to specific things in your presentation.
Just open the menu here and you can turn your cursor into a pen highlighter or
even a laser pointer.
First select the one you want, then click and drag to drive anywhere on the screen.
This makes it easy to point out the most successful fundraiser for example
and also the least successful.
Drawing with your mouse can be a little tricky so you might want to try the
feature out before you use it in front of an audience.
To erase any markings, open the menu again and choose one of these options.
When you're done you can switch back to the regular mouse pointer by deselecting the current tool.
I think I'm ready to wrap this up so I'm going to exit the slideshow now and go
back to PowerPoint. To do this just press ESC on your keyboard or navigate past
the final slide your presentation
or go to the Slide Options Menu and choose End Show
Before we leave PowerPoint will ask if we want to keep the ink markings we just made.
I'm going to keep them for now, which means that they stay on the slide
but we can delete them at any time.
Just select the mark, then press Delete or Backspace on your keyboard.
What if are you going to be using a second display to give your presentation, like a
projector or a separate monitor? There is actually a really cool feature called
Presenter View that can give you extra help behind the scenes.
Here's how it works:
First, start your presentation as usual
then go to the Side Options menu,
next choose Show Presenter View
and you'll be taken to a special set of tools that only you can see
the audience will just see the presentation as normal.
The layout is pretty different compared to normal presentation view, but if
you look closely you'll find a lot of familiar features.
For example here and most of the options that we discussed earlier including
the Pen Tool, the Show All Slides button, and navigation options.
There are also features that let you keep track of the time,
preview the upcoming slide,
and reference notes you've added to a slide, which can come in really handy.
When you're done, go ahead and click the button that says End Slide Show.
There's just one more thing I'd like to show you that can help with your
presentation depending on what you need.
Make sure that you're on the Slide Show tab
then click Set Up Slide Show
and you can access settings that control how your presentation is played.
For instance, if you ever need your slideshow to run on a loop
maybe at a kiosk or a trade show booth
there's an option for that here.
You can also control which slides are included in the presentation
whether they advance manually or automatically and much more
Now you know how to present your slideshow in PowerPoint.
With a little practice, and with so many extra tools, you'll be a better presenter in no time!