WEBVTT Kind: captions Language: en 00:00:08.510 --> 00:00:13.050 Using regular text to create your slides is fine in most cases. But for something that 00:00:13.050 --> 00:00:17.750 requires more organization, you might want to try a table instead. This will let you 00:00:17.750 --> 00:00:22.220 enter your text in columns and rows, instead of lines or paragraphs. 00:00:22.220 --> 00:00:27.670 To create a table, go to the Insert tab… click the Table command… then mouse over 00:00:27.670 --> 00:00:30.869 the grid to select the number of cells you want. 00:00:30.869 --> 00:00:37.470 My table's going to be pretty big: 6 rows … by 6 columns. Now click… and that's 00:00:37.470 --> 00:00:39.280 all it takes [begin pan right to have slide and ribbon in view. 00:00:39.280 --> 00:00:42.800 You might need to move your table to get it in the right place on the slide. You can also 00:00:42.800 --> 00:00:43.839 resize it if you need to. 00:00:43.839 --> 00:00:49.260 Just place your cursor on the edge… click drag… and then let go. 00:00:49.260 --> 00:00:55.140 To change the size, use the sizing handles here. 00:00:55.140 --> 00:01:00.370 Now we can enter some of our text. All you have to do is click the cell you want… then 00:01:00.370 --> 00:01:03.100 go ahead and start typing. 00:01:03.100 --> 00:01:07.729 You can also use the tab key or the arrow keys to navigate. Right now, I'm using the 00:01:07.729 --> 00:01:13.440 down arrow to make my way down this first column. 00:01:13.440 --> 00:01:18.040 Adding more columns or rows to a table is easy. I'd like to try inserting one under 00:01:18.040 --> 00:01:20.860 the row that starts with Mystery. 00:01:20.860 --> 00:01:26.290 To do this, go up to the Layout tab… then look to the options in the Rows & Columns 00:01:26.290 --> 00:01:31.820 group. Here you can insert a row above or below your current position, or a column to 00:01:31.820 --> 00:01:34.020 the left or the right. 00:01:34.020 --> 00:01:39.210 To delete a row or column, the steps are fairly similar. First, place your cursor in one of 00:01:39.210 --> 00:01:44.940 your cells … then click the command that says Delete. In this example, we're going 00:01:44.940 --> 00:01:48.100 to delete the row. 00:01:48.100 --> 00:01:52.530 Let's fast forward to the finished table. Now that the data's filled in, I thought we'd 00:01:52.530 --> 00:01:58.140 take a closer look at the Layout tab, which appears anytime you have your table selected. 00:01:58.140 --> 00:02:02.409 The first thing I'd like to do is make the table a little bigger. But instead of relying 00:02:02.409 --> 00:02:06.729 on the sizing handles, I'm going to adjust the height of my current cell here [click 00:02:06.729 --> 00:02:11.450 up arrow x2] … then click Distribute Rows to make the rows even again. 00:02:11.450 --> 00:02:16.799 Next, we're going to click the edge of the table to select the entire thing… and then 00:02:16.799 --> 00:02:23.409 change the text alignment using the commands in the Alignment group. I think centered looks 00:02:23.409 --> 00:02:27.109 the best. Finally, I'd like to combine these two cells 00:02:27.109 --> 00:02:32.370 into one, also known as merging. This option is useful if your table has data that spans 00:02:32.370 --> 00:02:37.709 several different columns or rows. All you have to do is select the cells you want… 00:02:37.709 --> 00:02:40.840 then click the Merge Cells command. 00:02:40.840 --> 00:02:45.040 So this is looking pretty good. I think I'd like to change some of the formatting now, 00:02:45.040 --> 00:02:51.560 including the colors and the borders. We can do that using the options on the Design tab. 00:02:51.560 --> 00:02:55.499 Notice how the table has a yellow color scheme that matches the text on the slide? That's 00:02:55.499 --> 00:03:00.219 no accident. Basically, the table is already using a table style that's designed to go 00:03:00.219 --> 00:03:02.099 with our current theme. 00:03:02.099 --> 00:03:08.219 To check out the other styles, open the drop-down menu… I'm looking for something with a nice 00:03:08.219 --> 00:03:09.769 contrasting color scheme. 00:03:09.769 --> 00:03:13.799 You can also customize the way your table is laid out using the Table Style Options 00:03:13.799 --> 00:03:18.879 here. These let you control things like special formatting in the first column … and also 00:03:18.879 --> 00:03:20.879 the header row. 00:03:20.879 --> 00:03:24.859 These will all have a different effect depending on your current table style, so you might 00:03:24.859 --> 00:03:30.299 need to experiment to get the look you want. 00:03:30.299 --> 00:03:34.659 You may have noticed that this table doesn't have borders between most of the cells. To 00:03:34.659 --> 00:03:40.849 add or change the border, just select the cells you want to modify… then look to the 00:03:40.849 --> 00:03:42.980 Draw Borders group. 00:03:42.980 --> 00:03:55.109 Here you can select a line style… line weight… and also a color for your border. 00:03:55.109 --> 00:03:59.889 When you're ready, click the drop-down arrow next to the Borders command… then choose 00:03:59.889 --> 00:04:04.180 where you want the border to go. I want mine to go on the inside, which will place the 00:04:04.180 --> 00:04:06.340 border between the cells. 00:04:06.340 --> 00:04:11.650 As you can see, there are lots of ways to use and customize tables in PowerPoint. They 00:04:11.650 --> 00:04:15.609 can make your data easier to understand, and also add a little extra something to your 00:04:15.609 --> 00:04:16.340 presentation.