WEBVTT Kind: captions Language: en 00:00:09.429 --> 00:00:14.940 PowerPoint gives you lots of ways to enhance or even change the way you deliver your presentation. 00:00:14.940 --> 00:00:18.070 How do you reach a viewer, for instance, who isn't there with you? 00:00:18.070 --> 00:00:21.890 How about hundreds of viewers, scattered across the country? 00:00:21.890 --> 00:00:26.149 That's where I find myself today—getting ready to present my slide show online, so 00:00:26.149 --> 00:00:28.360 viewers can watch it remotely. 00:00:28.360 --> 00:00:32.029 All you and your audience need is an internet connection. 00:00:32.029 --> 00:00:40.340 To get started, go to the Slide Show tab… then choose Present Online. 00:00:40.340 --> 00:00:46.570 Click the Connect button in the dialog box… and PowerPoint will start preparing your presentation. 00:00:46.570 --> 00:00:52.750 This step can take a couple minutes depending on your internet connection. 00:00:52.750 --> 00:00:54.520 The result is a link. 00:00:54.520 --> 00:00:58.440 You can copy this link or send it to your viewers in an email. 00:00:58.440 --> 00:01:03.719 When they click the link, a broadcast of your slides will open in a new window. 00:01:03.719 --> 00:01:08.401 When you're ready to begin, go ahead and click Start Presentation… then just give your 00:01:08.401 --> 00:01:10.930 presentation like you normally would. 00:01:10.930 --> 00:01:15.140 Anyone who joins via the link will have the same view as you, so they can follow along 00:01:15.140 --> 00:01:18.130 as you advance the slides. 00:01:18.130 --> 00:01:22.290 In our experience, this feature doesn't always work the first time, so it's a good idea to 00:01:22.290 --> 00:01:24.840 test it with a friend or coworker first. 00:01:24.840 --> 00:01:29.470 Also, be aware that there's no live audio when presenting online. 00:01:29.470 --> 00:01:34.090 In order to communicate with the audience, you'll need to record your narration in advance, 00:01:34.090 --> 00:01:38.310 or (even better) plan to convene on something like a conference call. 00:01:38.310 --> 00:01:41.370 Let's skip ahead to the end of the slide show. 00:01:41.370 --> 00:01:47.600 When you're finished giving your presentation, all you have to do is press Esc on your keyboard… 00:01:47.600 --> 00:01:51.890 then click the button that says End Online Presentation. 00:01:51.890 --> 00:01:58.409 Once you confirm, this will disconnect any remote viewers that are still using the link. 00:01:58.409 --> 00:02:02.950 An alternative to presenting online is to save your slide show as a video, so viewers 00:02:02.950 --> 00:02:04.990 can watch it any time. 00:02:04.990 --> 00:02:10.289 These videos can be shared on the web, in an email, or even burned to a DVD. 00:02:10.289 --> 00:02:17.840 To get started, navigate to the Backstage View… click the Export option… and then 00:02:17.840 --> 00:02:20.379 choose Create a Video. 00:02:20.379 --> 00:02:26.170 Click the drop-down arrow here… and you can easily select the size and quality of 00:02:26.170 --> 00:02:27.690 your video. 00:02:27.690 --> 00:02:32.439 When making a selection, consider how you'll be posting or sharing the final product. 00:02:32.439 --> 00:02:36.879 If you plan to attach it to an email, for example, the large file size of Presentation 00:02:36.879 --> 00:02:39.950 Quality may be too big to send. 00:02:39.950 --> 00:02:44.739 Internet Quality would be a better choice because it has a more manageable file size. 00:02:44.739 --> 00:02:49.810 Next, decide if you want to use recorded timings and narration. 00:02:49.810 --> 00:02:53.439 This really only applies if you've already recorded one or both. 00:02:53.439 --> 00:02:57.639 If you don't want to use them… you'll just need to set the amount of time the video should 00:02:57.639 --> 00:03:01.809 spend before advancing to the next slide. 00:03:01.809 --> 00:03:09.319 When you're ready, click the Create Video button… and then click Save. 00:03:09.319 --> 00:03:13.150 You can keep an eye on the progress of your video using the status bar at the bottom of 00:03:13.150 --> 00:03:14.499 the screen. 00:03:14.499 --> 00:03:20.890 When the bar is completely full, your video will be ready to send, view, or upload. 00:03:20.890 --> 00:03:25.669 The last thing I'd like to show you is how to tailor your presentation to different audiences. 00:03:25.669 --> 00:03:30.540 You can do this from the Slide Show tab using the Custom Slide Show command. 00:03:30.540 --> 00:03:33.900 This feature can come in handy if you have to give your presentation to more than one 00:03:33.900 --> 00:03:35.060 group. 00:03:35.060 --> 00:03:38.959 Creating different versions can help you adapt to things like having less time to present 00:03:38.959 --> 00:03:42.720 or each group having different needs and expectations. 00:03:42.720 --> 00:03:48.700 Just choose Custom Shows from the menu… then click New to create one for the first 00:03:48.700 --> 00:03:49.959 time. 00:03:49.959 --> 00:03:53.459 Next, go ahead and give the show a name. 00:03:53.459 --> 00:03:58.150 We'll type "Short Version." 00:03:58.150 --> 00:04:01.870 Identify the slides you want to include in your custom show by selecting them on the 00:04:01.870 --> 00:04:02.870 list. 00:04:02.870 --> 00:04:10.609 To add them, just click the Add button. 00:04:10.609 --> 00:04:17.389 You can even change the order of the slides using the arrows here. 00:04:17.389 --> 00:04:20.350 When you're done, click OK. 00:04:20.350 --> 00:04:27.909 You can choose Show to see your custom show right away, or click Close to exit. 00:04:27.909 --> 00:04:33.300 From videos to remote slide shows, PowerPoint gives you many ways to share your presentation. 00:04:33.300 --> 00:04:37.430 With these tools, you can meet the needs of any audience, including the viewers at home.