PowerPoint presentations are designed to be presented to an audience but
sometimes you might need to print them, too.
That's why it's important to understand the basics of printing and also the
options that are unique to PowerPoint.
To get started go ahead and navigate to the Backstage view, then click Print in
the left pane.
Here you'll find everything you need to print your presentation, including a
preview and a place to adjust your settings.
Now we could just enter the number of copies we want and click the print
button right away, but before we do that when we take a look at some of the options below.
If you're connected to more than one printer for example you can use the menu
here to choose the one you want.
You can also enter a custom slide range if you're working with a longer
presentation and you only want to print certain sides. Otherwise, Print All
should work just fine.
Next up is page layout, where we can decide how your slides are going to be arranged on printed page.
Let's take a closer look at some of these options.
Full-page slides is the default. As you can see from the preview on the right
this will put each of your slides on its own separate page.
If we choose Notes page, the printout will include any notes that you've added to
the side which makes it really easy to reference as well you're presenting.
The next option is called Outline.
This one is unique because it prints only the text from your sides instead of
the slides themselves. Some presenters like to use this as a guide to help them
remember the flow of their presentation.
Finally, we have a wide variety of handouts to choose from.
These work really well if you want to give your audience a hard copy of your presentation.
I like the layout that has three slides because it includes space for people to
write their own notes and comments.
One of the last things I'm going to do is switch from full color to grayscale,
which can really save on printer ink.
When you're ready go ahead and click the print button at the top of the pane
and now you just have to wait for presentation to finish printing!