As you get further into developing your presentation, it can be helpful to know
how to review and manage your slides. You might be surprised by some of the tools
that PowerPoint has to offer, including ways to practice your presentation and take notes.
This default view should be familiar to you.
There's a place on the left to navigate your sides and a place here to edit your presentation.
This actually has a name and it's called Normal view.
It's one of four views you can access using the buttons at the bottom of the PowerPoint window.
The second view is Slide Sorter, where you'll find thumbnail versions of each slide
in your presentation. You can easily change the order of your slides
just by dragging and dropping the thumbnails.
Next is Reading View: this fills most of your screen with a preview of your
presentation, leaving room for navigation buttons here at the bottom.
Finally we have Slideshow view, which completely fills the screen with what
the audience will see when you present. There's a helpful menu in the bottom
left corner that will appear only when you move the mouse, giving you the
ability to navigate your sides and access other features like the pen and highlighter tools.
Thinking ahead a bit, I'd like to
write some notes about what I plan to say during my presentation.
PowerPoint actually offers two different ways to do this:
the first is in the Notes pane located at the bottom of the screen. You might need
to click the command here to make it appear.
First I'm going to click and drag the edge of the pane to make it a little bigger.
And now we can click inside
and start typing notes for this side.
This is a great place for ideas,talking points, or just little reminders for yourself.
There is even a way to print these notes so you can refer to them later
when you're presenting.
The other way to view and edit Notes can be found on the View tab.
Just click the Notes page command
and you can focus on the notes for each one of the time.
To navigate, use the arrow keys on your keyboard or the scroll bar on the right.
You can also type your notes directly into the text box; and go ahead and zoom in
and if you need to here.
In addition to notes view,
PowerPoint give you a couple more ways to prepare and manage your slides.
For example, if you've ever written an outline for something at work or school
you'll probably like this next feature.
All you have to do is click the command that says Outline View
and the left pane will display an outline version of all the text in your slides.
This makes it easy to review the contents of your presentation and you
can also edit text from here if you need to.
To exit this, view click the Normal command at the bottom of the window
or here on the View tab.
The other thing I'd like to do is organize my slides into sections, which can make them easier to navigate.
In this example we have sort of a two-part presentation. First there are
dogs and then there are cats and other pets.
So i think I'm going to create a section for each.
Select the side where you want your first section to begin
then go to the Home tab
Click the Section command,
and choose Add Section from the menu. To name this section while it's still selected
click the command again, then go ahead and choose Rename.
We're going to call this one Dogs
to make it easy to tell the sections apart
Next I'm going to repeat the process to create another section later in the presentation.
It's going to start with this slide here
and it's going to be called Cats and Small pets.
Now we can expand and collapse each section
using the tiny arrows next to each section name.
As you can see,
sections are a great way to break up your presentation so you can can display only the
side you're currently working with.
Now you know several different ways to prepare and manage slides.
How you use these features is up to you, but they're bound to come in handy as you continue working in PowerPoint