WEBVTT Kind: captions Language: en 00:00:09.510 --> 00:00:13.140 I'm working on a presentation that people are going to be watching on their own as part 00:00:13.140 --> 00:00:14.800 of a training program. 00:00:14.800 --> 00:00:18.520 I want it to be as interesting as possible, so I think I'm going to add some audio to 00:00:18.520 --> 00:00:20.900 spice it up a little. 00:00:20.900 --> 00:00:26.369 Start by going to the Insert tab… where you'll find the Audio command on the far right 00:00:26.369 --> 00:00:28.320 of the ribbon. 00:00:28.320 --> 00:00:32.820 Here you can insert audio from a file, or you can record your own. 00:00:32.820 --> 00:00:37.950 For this first slide, I want to add some intro music that I already have saved to my computer. 00:00:37.950 --> 00:00:44.130 So I'm going to choose Audio on my PC... and a dialog box will appear. 00:00:44.130 --> 00:00:50.520 PowerPoint is compatible with several different audio formats, including mp3, wav, and more. 00:00:50.520 --> 00:00:58.090 All you have to do is select the file you want... then click the Insert button. 00:00:58.090 --> 00:01:03.870 You can easily move the audio if you need to… then click the Play button to preview 00:01:03.870 --> 00:01:07.820 it. 00:01:07.820 --> 00:01:18.280 To jump to a different part of the song, just click anywhere on the timeline. 00:01:18.280 --> 00:01:26.360 Next, we're going to take a look at ways to add narration by recording your own audio. 00:01:26.360 --> 00:01:30.340 You just need a microphone—one that's either built into your computer, or the kind that 00:01:30.340 --> 00:01:32.160 plugs in separately. 00:01:32.160 --> 00:01:36.610 Again, go to the Audio command on the Insert tab. 00:01:36.610 --> 00:01:40.490 But this time, choose Record Audio from the menu. 00:01:40.490 --> 00:01:43.920 And a little dialog box will appear. 00:01:43.920 --> 00:01:48.070 When you're ready, click the button with the red dot to start recording, then click this 00:01:48.070 --> 00:01:49.780 one to stop. 00:01:49.780 --> 00:01:52.770 I'm just going to record a short intro for the slide. 00:01:52.770 --> 00:01:57.780 "But I already know how to use the internet!" 00:01:57.780 --> 00:02:10.140 Okay, so I've recorded my audio—now we can click the Play button to preview it. 00:02:10.140 --> 00:02:16.150 When you're happy with the results, you can give the file a name… 00:02:16.150 --> 00:02:22.470 Then click OK… and it'll be added to your slide. 00:02:22.470 --> 00:02:26.099 Now that we've added a couple different types of audio, I thought we'd take a look at some 00:02:26.099 --> 00:02:28.900 of the options on the Playback tab. 00:02:28.900 --> 00:02:33.310 This is where you can change the way your audio works when you play it during your presentation. 00:02:33.310 --> 00:02:36.610 You can even do some simple editing. 00:02:36.610 --> 00:02:40.920 Say you only want to use part of the clip, for example, not the entire thing. 00:02:40.920 --> 00:02:46.040 You can easily create an excerpt using the Trim Audio command. 00:02:46.040 --> 00:02:49.579 Just look for the little green and red markers in the dialog box. 00:02:49.579 --> 00:02:53.760 You can click and drag these to change the start and end times. 00:02:53.760 --> 00:02:57.900 I'm going to leave the beginning the way is, in this example, but end the song after only 00:02:57.900 --> 00:03:01.799 a few seconds or so. 00:03:01.799 --> 00:03:07.160 When you're done, click OK… and the clip will be trimmed. 00:03:07.160 --> 00:03:11.700 You can also set your audio to fade in and fade out if you feel it starts or stops too 00:03:11.700 --> 00:03:13.150 abruptly. 00:03:13.150 --> 00:03:15.760 Just look to the options in the Editing group. 00:03:15.760 --> 00:03:20.180 I like the way this song starts, so I'm not going to add a fade-in. 00:03:20.180 --> 00:03:23.920 But I will add a fade-out of... let's say 3 seconds. 00:03:23.920 --> 00:03:28.489 (We'll take a look at what this sounds like later.) 00:03:28.489 --> 00:03:32.459 If you want to be able to jump to a specific part of the audio during your presentation, 00:03:32.459 --> 00:03:34.469 you can add a bookmark. 00:03:34.469 --> 00:03:39.599 All you have to do is click the timeline to mark the point you want use. 00:03:39.599 --> 00:03:44.239 Next click the Add Bookmark command up here on the ribbon… and a little circle will 00:03:44.239 --> 00:03:45.730 appear. 00:03:45.730 --> 00:03:51.799 Now you can easily jump to this spot anytime during your presentation. 00:03:51.799 --> 00:03:55.629 When we play this in slide show view, we will have to click the audio controls to make the 00:03:55.629 --> 00:03:56.980 music play. 00:03:56.980 --> 00:04:01.180 I'd rather have it start automatically, though, since it is the intro music. 00:04:01.180 --> 00:04:05.650 We can change this using the settings in the Audio Options group. 00:04:05.650 --> 00:04:11.030 Just click the drop-down arrow next to Start, then choose Automatically from the menu. 00:04:11.030 --> 00:04:16.139 You can also hide the audio icon during your presentation… set the audio to loop until 00:04:16.139 --> 00:04:19.209 you stop it manually… and more. 00:04:19.209 --> 00:04:24.580 Finally, I think I'd like to make some changes to the appearance of the audio icon. 00:04:24.580 --> 00:04:28.920 We can do that by switching over to the Format tab. 00:04:28.920 --> 00:04:33.410 These are basically all the same options you get when you insert a picture in PowerPoint. 00:04:33.410 --> 00:04:38.150 In fact, you can even change audio icon to a picture of your own, instead of using the 00:04:38.150 --> 00:04:40.910 default speaker icon. 00:04:40.910 --> 00:04:44.360 To get started, click the Change Picture command. 00:04:44.360 --> 00:04:48.830 You can choose an image from any of the usual sources, including files saved to your computer 00:04:48.830 --> 00:04:50.880 and a Bing Image Search. 00:04:50.880 --> 00:04:57.200 I bet we can find a simple music note somewhere online... 00:04:57.200 --> 00:04:58.200 There we go! 00:04:58.200 --> 00:05:03.850 This one looks good. 00:05:03.850 --> 00:05:07.510 You can even adjust the image using the usual commands. 00:05:07.510 --> 00:05:16.150 In this example, I'm going to change the color so it blends in a little better with the slide. 00:05:16.150 --> 00:05:17.650 So I think this audio is finished. 00:05:17.650 --> 00:05:34.440 Why don't we take a look at the final product in full slide show view? 00:05:34.440 --> 00:05:39.670 Now you know how to add and also edit audio in PowerPoint, including music, sounds effects, 00:05:39.670 --> 00:05:41.240 and even your own narration.