Goodwill Community Foundation creating
opportunities for a better life before
you share a presentation there are a
couple things you can do to finalize and
protect it you'll find everything you
need in the backstage view under protect
presentation and inspect presentation
inspect presentation will let you remove
any hidden personal information that's
stored in the file itself it'll also
check for elements that you generally
don't want in the final draft for
example notes or comments that you
forgot to remove some of the changes
from the inspector can't be undone so
it's a good idea to save an extra copy
of your presentation before you continue
when you're ready go ahead and click
check for issues choose inspect document
from the menu then click inspect in the
dialog box the results will appear with
an exclamation mark next to anything
that may contain sensitive information
in this example it looks like there's
some hidden document properties and
personal info and also some comments
that I forgot to delete I definitely
don't want these in the final draft so
I'm going to take this opportunity to
remove them just click the button to the
right that says remove all and
PowerPoint will erase the data instantly
I'm also going to remove the personal
information the inspector found because
the people I'm sharing the presentation
with don't really need access to it now
that our presentation has been finalized
we can protect it to prevent people from
making any further changes this step is
optional but it's a great way to control
who's allowed to view or edit your work
all you have to do is click the protect
presentation command and make a
selection from the menu some of these
options offer a high level of protection
such as encrypt with password which is
good for really important or sensitive
files if you don't need that much
security though you might want to
consider one of the other options in
this case I'm going to choose mark as
Final which will make the presentation
read-only this will discourage people
from making any more changes to the file
and also let them know that this is the
final draft
once you make your selection click OK to
confirm then ok again and the protection
will be applied now when someone opens
the file they'll see this little bar at
the top of the window and they won't be
able to type or delete anything if they
do need to make changes they can just
click the button that says edit anyway
this option doesn't provide any actual
security for your presentation however
it's a good way to keep people from
changing or deleting something by
accident now you know how to inspect and
protect your presentations using the
features in the backstage view