Sharing files is a really important feature in Google Drive. When you share a
file someone else, it makes it easier to cooperate on the document.
Rather than sending different versions of the document back and forth through email,
everyone can work on the same document at once.
To share a file from your Google Drive, just select it, then click the Share button
near the upper-right.
A dialog box will appear, and from here you can start entering the email
addresses that the people you want to share with.
If you're sharing with multiple people, just separate each one with a comma.
You can also decide how much control these people will have over a document.
For example, you can give them full permission to edit and change the document,
only leave comments,
or only view the document.
In this example, I want everyone to be able to edit the document so I'm going to leave this setting alone.
It's also important to note that anyone you share with this way will require their
own Google Account to view or edit the file.
Next, we'll include a short message to let everyone know if the file is about,
then click Send.
Another way to share files is with a link.
You'll start the same way by selecting the file and then clicking the Share button.
When the dialog box appears, select Get shareable link.
You can then copy and paste
this link to share it with anyone, even if they don't have a Google account.
In this example, I'm pasting it into an email message to quickly share the file.
So, what happens after you share a file on Google Drive?
Well, Google Drive has some really powerful co-authoring features.
For example, if we open our document we can see that some of the other people we
shared the file with are viewing it as well.
The real-time co-authoring feature allows everyone to work on the document
at the same time.
Everyone's changes will be indicated with a cursor by their names so you can
tell who's doing what the document.
It's also easy to leave comments to
talk back and forth with one another.
To insert a comment, select something in the file, right-click,
and then choose Comment.
A comment box will appear on the right, and from here you can add a short note about
this part of the document.
Your co-authors will then be able to respond directly to you.
These features much easier to collaborate on a document
and work out details with your co-authors in real time.
OK, now you know the basics,so you're ready to jump in and start collaborating and sharing on Google Drive.