WEBVTT Kind: captions Language: en 00:00:00.550 --> 00:00:04.270 If you've been using Google Drive for a while, you may find you have a lot of 00:00:04.270 --> 00:00:08.320 different files and that can make it hard to find what you're looking for. 00:00:08.320 --> 00:00:12.540 Fortunately, Drive has a lot of features built-in to help you find the files you 00:00:12.540 --> 00:00:17.339 need and keep your files organized. For example, if you're looking for a 00:00:17.339 --> 00:00:20.900 particular file you can use the search bar at the top. 00:00:20.900 --> 00:00:26.050 Just click the bar, type what you're looking for, and press Enter. 00:00:26.050 --> 00:00:29.609 if you think you've found the file you need but you're not quite sure you can 00:00:29.609 --> 00:00:34.210 use the Preview option to just give it a quick glance without actually opening it. 00:00:34.210 --> 00:00:40.310 To do this, select the file, then click the Preview button near the upper-right. 00:00:40.310 --> 00:00:44.180 From here you can choose to open the file for editing 00:00:44.180 --> 00:00:47.740 or close it to get back to your Drive. 00:00:47.740 --> 00:00:52.070 Sorting is another useful feature. For example, you can sort your files 00:00:52.070 --> 00:00:56.760 alphabetically from A to Z, 00:00:56.760 --> 00:00:59.130 or from Z to A, 00:00:59.130 --> 00:01:01.300 or by when they were last modified. 00:01:01.300 --> 00:01:07.700 This can be really helpful here looking for a while you edited last week or last year 00:01:08.620 --> 00:01:13.390 Filters are similar to the search option, but they're a little more broad and can 00:01:13.390 --> 00:01:17.740 help to narrow down your files if you're not quite sure you looking for. 00:01:17.740 --> 00:01:22.670 To use a filter, click the small arrow to the right of the search box, 00:01:22.670 --> 00:01:26.600 then use the drop-down menu select what you're looking for. 00:01:26.600 --> 00:01:34.520 In this example I'm just looking for spreadsheets that I created. 00:01:36.150 --> 00:01:37.740 if you have a lot of files on your 00:01:37.740 --> 00:01:43.080 your Google Drive, folders are probably the best way to keep related files together. 00:01:43.340 --> 00:01:50.500 To create a new folder, select the New button, then click Folder. 00:01:50.500 --> 00:01:53.180 Type a name for your new folder, 00:01:53.180 --> 00:01:57.700 then press Enter or click the Create button. 00:01:57.700 --> 00:02:00.610 Your new folder will be created. 00:02:00.860 --> 00:02:04.280 To add a file to a folder, simply click and drag 00:02:06.030 --> 00:02:08.790 You can then double-click to open a folder, 00:02:08.900 --> 00:02:11.220 and here's the file that we added. 00:02:11.570 --> 00:02:17.520 Let's go back to our Drive and try adding multiple files to a folder at once. 00:02:17.520 --> 00:02:23.480 There are a few different ways to do this. For example, you can you can click and drag to select multiple files. 00:02:23.900 --> 00:02:29.129 Another method is to press and hold the Ctrl key on your keyboard, or the Command key 00:02:29.129 --> 00:02:33.920 if you're on a Mac computer, and then click the files you want to select. 00:02:33.920 --> 00:02:41.000 You can also use this method to de-select a file that you didn't mean to choose. 00:02:41.000 --> 00:02:45.180 Now if there's a file you no longer need on your Drive, you can delete it. 00:02:45.180 --> 00:02:51.660 To delete a file, simply select it, then click the Remove button in the upper-right. 00:02:51.660 --> 00:02:56.500 When you do this file will be moved to the Trash. But for the fi,le to to be deleted permanently 00:02:56.500 --> 00:03:02.550 you'll need to click the Trash, select the drop-down menu near the top, 00:03:02.550 --> 00:03:05.830 and then select Empty Trash. 00:03:05.830 --> 00:03:09.620 This will permanently delete any files or folders in the trash can, 00:03:09.620 --> 00:03:12.850 which can free up space in your Google Drive. 00:03:12.850 --> 00:03:16.480 OK, there's just one more thing we want to show you. 00:03:16.480 --> 00:03:20.250 If you want to see all of the options you have for a file, you can right-click it. 00:03:22.110 --> 00:03:27.830 From here, you can preview the file, open it for editing, share it, or 00:03:27.830 --> 00:03:31.930 even download aversion of the file to your computer. 00:03:31.930 --> 00:03:33.080 Alright, 00:03:33.080 --> 00:03:36.690 those are the basics, and we hope these tips will help to keep your Drive 00:03:36.690 --> 00:03:39.620 organized and make it easy to find files you need.