WEBVTT Kind: captions Language: en 00:00:08.510 --> 00:00:12.960 Before you jump into Access, it's important to familiarize yourself with the interface 00:00:12.960 --> 00:00:15.110 so that you know where everything is. 00:00:15.110 --> 00:00:18.130 And we're just going to take a quick tour of the different areas of the screen that 00:00:18.130 --> 00:00:20.160 you'll be working with. 00:00:20.160 --> 00:00:26.220 Near the top of the window is a large toolbar area, and this is called the Ribbon. 00:00:26.220 --> 00:00:30.480 The Ribbon is a collection of most of the tools that you'll need to use in Access, and 00:00:30.480 --> 00:00:35.190 it's divided into different tabs. 00:00:35.190 --> 00:00:39.190 Just above the Ribbon is another toolbar, called the Quick Access Toolbar. 00:00:39.190 --> 00:00:45.160 Here, you can Save the current object, and you also have the Undo and Redo commands. 00:00:45.160 --> 00:00:51.280 And you can click the drop-down arrow to add more commands to it if you. 00:00:51.280 --> 00:00:55.340 On the left side of the screen, there is an area called the Navigation pane. 00:00:55.340 --> 00:00:59.440 This contains a list of all of the objects contained in your database. 00:00:59.440 --> 00:01:03.620 All of the objects that are currently open will appear on the Document Tabs bar. 00:01:03.620 --> 00:01:10.850 And you'll use this to select which object you want to view or. 00:01:10.850 --> 00:01:14.480 At the bottom of the screen, you can use the Record Navigation bar to navigate through 00:01:14.480 --> 00:01:17.610 the different records one at a time. 00:01:17.610 --> 00:01:22.830 And to the right of that is the record search box, which you can use to search for a specific 00:01:22.830 --> 00:01:26.360 record. 00:01:26.360 --> 00:01:30.010 Now let's go back to the Ribbon and look at it in a little more detail. 00:01:30.010 --> 00:01:36.360 The Ribbon is designed to make things easy to find, so each tab is divided into groups. 00:01:36.360 --> 00:01:40.880 For example, here in the Forms group, we have several different commands for working with 00:01:40.880 --> 00:01:42.950 forms. 00:01:42.950 --> 00:01:46.480 While you're working on a database, you may notice that there are some extra tabs that 00:01:46.480 --> 00:01:49.210 appear on the Ribbon with a label above them. 00:01:49.210 --> 00:01:53.159 And these will just appear automatically depending on what you're working on. 00:01:53.159 --> 00:01:57.060 In this case, we have a table open, so it opened up a couple of tabs to help us work 00:01:57.060 --> 00:02:00.250 with tables. 00:02:00.250 --> 00:02:03.810 Near the upper-left corner, you'll see the File tab. 00:02:03.810 --> 00:02:07.960 If you click on it, you'll go to Backstage view, and this is where you'll find the Save 00:02:07.960 --> 00:02:13.390 options… and you can Open your databases from here. 00:02:13.390 --> 00:02:18.329 And you can also Print reports… or view a Print Preview. 00:02:18.329 --> 00:02:23.319 And to get out of Backstage view, you can just click here. 00:02:23.319 --> 00:02:27.280 When you start working with databases, you'll use the Navigation pane to open and manage 00:02:27.280 --> 00:02:28.420 your objects. 00:02:28.420 --> 00:02:32.079 By default, it sorts all of the objects by type. 00:02:32.079 --> 00:02:36.200 If you want to sort them a different way, you can click this bar at the top of the Navigation 00:02:36.200 --> 00:02:42.200 pane… and then choose which sort method you want. 00:02:42.200 --> 00:02:47.499 You can resize the Navigation pane by dragging the right border. 00:02:47.499 --> 00:02:54.060 And you can minimize it by clicking the double-arrow in the upper-right-hand. 00:02:54.060 --> 00:02:57.640 You can also hide the groups that you're not working on by clicking the bar at the top 00:02:57.640 --> 00:02:59.499 of each group. 00:02:59.499 --> 00:03:04.870 For example, I can hide Categories, Products Table, and Sales Unit, so I can just focus 00:03:04.870 --> 00:03:10.659 on Customers and Menu Items. 00:03:10.659 --> 00:03:15.580 Database designers will often set up a special kind of form called a navigation form. 00:03:15.580 --> 00:03:19.230 This will appear automatically when you open the database. 00:03:19.230 --> 00:03:23.359 Instead of using the Navigation pane and the Document Tabs bar to navigate through different 00:03:23.359 --> 00:03:27.620 objects, you'll use tabs within the navigation form. 00:03:27.620 --> 00:03:31.599 This gives you a much more user-friendly way to work with the database. 00:03:31.599 --> 00:03:36.180 For example, the employees at this bakery only need to work with the Orders, Customers, 00:03:36.180 --> 00:03:37.709 and Menu Items. 00:03:37.709 --> 00:03:42.010 They can easily get to these by using the tabs, and some of the tabs will also have 00:03:42.010 --> 00:03:44.650 sub-tabs on the right. 00:03:44.650 --> 00:03:48.829 By using the navigation form, we can just focus on the objects that we need, without 00:03:48.829 --> 00:03:51.970 having to worry about all of the other objects in the database. 00:03:51.970 --> 00:03:56.150 It's a great feature, but again, it's something that needs to be set up before you can use 00:03:56.150 --> 00:03:57.720 it. 00:03:57.720 --> 00:04:01.699 So those are the basics of how to get around in Access, and in the next video we're going 00:04:01.699 --> 00:04:04.879 to talk about how to open and save databases and objects.