Goodwill Community Foundation creating
opportunities for a better life
once you've finished creating a report
you can choose to either print it or
export it so it can be viewed outside of
access make sure that you're in print
preview and here you have several
different options for adjusting the
report the first thing you should do is
click the size command and make sure
that you have the correct paper size
selected I'd like to add wider margin so
that we can make notes if we need to but
you can see that now some of the data is
cut off we can use the page navigation
arrows at the bottom to go to the next
page and we can see that the missing
data is showing up here we can fix this
by switching to landscape orientation
now all of the fields fit on the same
page and you could also fix it by going
back to layout view and making the
fields narrower so they all fit I'm
going to click the zoom drop-down arrow
and select fit to window so we can see
how the report looks on the page it
looks like we have plenty of room for
notes and if we wanted to fine-tune the
margins then we could just click page
setup and finally if you want to save
ink then you can click print data only
to get rid of the background colors but
I'm going to leave this unchecked
because I like the formatting that we
have
when you have everything the way you
want it you can click the print command
and then set your printer settings and
click OK sometimes you may prefer to
export a report instead of printing it
this is useful if you want to email it
to someone or post it on the web access
lets you save it as an Excel spreadsheet
a text file a PDF or XPS file or email
attachment and you can click more to
save it as a rich text file or HTML file
in this case I'm going to choose PDF
because that's going to keep the
formatting that I've applied to my
report I'm just going to save this to my
documents library and you can modify the
file name if you want and then where it
says save as type select PDF then click
publish and your report will be saved to
your documents library or whichever
folder you chose then you can close this
window when you're done you can close
print preview and it will go back to the
last view that you were in