for the past few decades email has been
a cornerstone of business communication
and over that time it's developed a
unique style and structure all business
emails should be direct clear and easy
to read the formality of your writing
however can vary depending on your
company your readers subject matter or
other factors no matter what your
writing remember to stay professional
because you lose control of an email
once you click send emails can be copied
and forwarded to others indefinitely
so make sure you choose your words
carefully when it comes to the subject
line you want it to be brief and
descriptive if it's too vague or
rambling you may lose your readers
attention every email needs at least one
recipient but if you're including
multiple recipients consider using the
CC or Carbon Copy field this keeps those
extra readers in the loop without
requiring them to respond make your
greeting brief and friendly and address
the recipient by name if you know it the
first name is preferable if you're more
familiar with the recipient and you
should use their last name if you want
to be more formal in the body of your
email start with your main point so it's
easy to find and keep your writing
concise and focused on your readers if
you need a response from your readers
include a call to action so they know
how to respond also if you've attached a
file to your email be sure to mention it
here
as you reach the ending offer a quick
farewell such as thanks or sincerely
then give your name and contact
information
writing concise emails is a powerful
skill that you can develop through
consistent practice keep writing and
learning and you'll become a more
effective communicator with every email
you send goodwill community foundation
creating opportunities for a better life