business letters are a great way to
present your message in a classic polish
style in addition to being formal and
structured business letters are also
quite versatile as they can be used for
official requests announcements cover
letters and more while there are
different ways to format your letter
block format is one of the most common
block format keeps the text at left
justified and single spaced with double
spaces between paragraphs and different
sections
this layout keeps the letter simple and
legible the first section of a letter is
the opening as you start your letter
include your mailing address the full
date and the recipients name company and
address when you greet the recipient and
the salutation used ear along with their
title and last name if you don't know
the recipients title use their full name
instead also add a colon to the end of
your greeting in the first paragraph of
the body introduce yourself and your
main point following paragraphs should
go into the details of your main point
while the final paragraph should restate
the letters purpose and provide a call
to action if necessary for formal
closing use sincerely or for something
more personal
try using cordially or best regards
whatever you choose IND your closing
with a comma
for the signature skip four lines after
your closing and type your name job
title and company name if you're
submitting a hardcopy
sign your name in the empty space using
blue or black ink and if you're
enclosing any documents or items skip
four lines after the signature and list
them here knowing how to write a
business letter will serve you well
throughout your career keep on
practicing and you'll soon be
communicating in a classic style
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