when you need to update your colleagues
on important information or make an
announcement at your workplace a
business memo can be an ideal way to
address a specific audience in a formal
context a memo is a document that is
often created with a word processor and
typically printed for distribution the
format is similar to email it usually
begins with a header section that lists
recipients and other details let's take
a closer look at what's included in the
header to include each recipients name
and job title for example Miranda Lawson
director of marketing if you're
addressing a designated group however
simply state the name of the group for
example accounting department from
include your name and title date write
out the complete date month day and year
subject make the subject brief and
descriptive
unlike emails or letters most business
memos skip the greetings such as dear
miss Lawson and immediately go into the
body text whenever you start a paragraph
in a memo always put the main point of
the paragraph first you can also use
bullets or numbers to clearly present
points or lists this will make your
writing direct and easy to follow memos
generally don't include a farewell it
may be appropriate depending on your
message or your company's style but if
you do include a farewell make it brief
remember that revision is vital for any
quality document before you submit your
memo to your audience consider getting
feedback from a colleague to ensure your
message is effective and professional
business memos are a powerful way to
distribute information among your
colleagues as you practice and study
your memos will become more efficient
and polished in no time
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