WEBVTT Kind: captions Language: en 00:00:11.480 --> 00:00:15.929 Before you jump into Access, it's important to familiarize yourself with the interface 00:00:15.929 --> 00:00:18.080 so that you know where everything is. 00:00:18.080 --> 00:00:21.090 And we're just going to take a quick tour of the different areas of the screen that 00:00:21.090 --> 00:00:23.130 you'll be working with. 00:00:23.130 --> 00:00:29.189 Near the top of the window is a large toolbar area, and this is called the Ribbon. 00:00:29.189 --> 00:00:33.440 The Ribbon is a collection of most of the tools that you'll need to use in Access, and 00:00:33.440 --> 00:00:38.170 it's divided into different tabs. 00:00:38.170 --> 00:00:42.160 Just above the Ribbon is another toolbar, called the Quick Access Toolbar. 00:00:42.160 --> 00:00:48.120 Here, you can Save the current object, and you also have the Undo and Redo commands. 00:00:48.120 --> 00:00:54.250 And you can click the drop-down arrow to add more commands to it if you like. 00:00:54.250 --> 00:00:58.320 On the left side of the screen, there is an area called the Navigation pane. 00:00:58.320 --> 00:01:02.410 This contains a list of all of the objects contained in your database. 00:01:02.410 --> 00:01:06.580 All of the objects that are currently open will appear on the Document Tabs bar. 00:01:06.580 --> 00:01:13.820 And you'll use this to select which object you want to view or edit. 00:01:13.820 --> 00:01:17.429 At the bottom of the screen, you can use the Record Navigation bar to navigate through 00:01:17.429 --> 00:01:20.580 the different records one at a time. 00:01:20.580 --> 00:01:25.789 And to the right of that is the record search box, which you can use to search for a specific 00:01:25.789 --> 00:01:29.340 record. 00:01:29.340 --> 00:01:32.979 Now let's go back to the Ribbon and look at it in a little more detail. 00:01:32.979 --> 00:01:39.340 The Ribbon is designed to make things easy to find, so each tab is divided into groups. 00:01:39.340 --> 00:01:43.849 For example, here in the Forms group, we have several different commands for working with 00:01:43.849 --> 00:01:45.950 forms. 00:01:45.950 --> 00:01:49.450 While you're working on a database, you may notice that there are some extra tabs that 00:01:49.450 --> 00:01:52.179 appear on the Ribbon with a label above them. 00:01:52.179 --> 00:01:55.560 And these will just appear automatically depending on what you're working on. 00:01:55.560 --> 00:02:00.030 In this case, we have a table open, so it opened up a couple of tabs to help us work 00:02:00.030 --> 00:02:03.229 with tables. 00:02:03.229 --> 00:02:06.789 Near the upper-left corner, you'll see the File tab. 00:02:06.789 --> 00:02:10.940 If you click on it, you'll go to Backstage view, and this is where you'll find the Save 00:02:10.940 --> 00:02:16.360 options… and you can Open your databases from here. 00:02:16.360 --> 00:02:21.299 And you can also Print reports… or view a Print Preview. 00:02:21.299 --> 00:02:26.290 And to get out of Backstage view, you can just click here. 00:02:26.290 --> 00:02:30.250 When you start working with databases, you'll use the Navigation pane to open and manage 00:02:30.250 --> 00:02:31.390 your objects. 00:02:31.390 --> 00:02:35.040 By default, it sorts all of the objects by type. 00:02:35.040 --> 00:02:39.160 If you want to sort them a different way, you can click this bar at the top of the Navigation 00:02:39.160 --> 00:02:45.170 pane… and then choose which sort method you want. 00:02:45.170 --> 00:02:50.459 You can resize the Navigation pane by dragging the right border. 00:02:50.459 --> 00:02:57.030 And you can minimize it by clicking the double-arrow in the upper-right-hand corner. 00:02:57.030 --> 00:03:00.609 You can also hide the groups that you're not working on by clicking the bar at the top 00:03:00.609 --> 00:03:02.469 of each group. 00:03:02.469 --> 00:03:07.840 For example, I can hide Categories, Products Table, and Sales Unit, so I can just focus 00:03:07.840 --> 00:03:13.629 on Customers and Menu Items. 00:03:13.629 --> 00:03:18.550 Database designers will often set up a special kind of form called a navigation form. 00:03:18.550 --> 00:03:22.200 This will appear automatically when you open the database. 00:03:22.200 --> 00:03:26.329 Instead of using the Navigation pane and the Document Tabs bar to navigate through different 00:03:26.329 --> 00:03:30.590 objects, you'll use tabs within the navigation form. 00:03:30.590 --> 00:03:34.569 This gives you a much more user-friendly way to work with the database. 00:03:34.569 --> 00:03:39.139 For example, the employees at this bakery only need to work with the Orders, Customers, 00:03:39.139 --> 00:03:40.680 and Menu Items. 00:03:40.680 --> 00:03:44.969 They can easily get to these by using the tabs, and some of the tabs will also have 00:03:44.969 --> 00:03:47.610 sub-tabs on the right. 00:03:47.610 --> 00:03:51.799 By using the navigation form, we can just focus on the objects that we need, without 00:03:51.799 --> 00:03:54.940 having to worry about all of the other objects in the database. 00:03:54.940 --> 00:03:59.120 It's a great feature, but again, it's something that needs to be set up before you can use 00:03:59.120 --> 00:04:00.690 it. 00:04:00.690 --> 00:04:04.669 So those are the basics of how to get around in Access, and in the next video we're going 00:04:04.669 --> 00:04:07.879 to talk about how to open and save databases and objects.