Goodwill Community Foundation creating
opportunities for a better life
once you've finished creating a report
you can choose to either print it or
export it so it can be viewed outside of
access make sure that you're in print
preview and here you have several
different options for adjusting the
report the first thing you should do is
click the size command and make sure
that you have the correct paper size
selected
I'd like to add wider margin so that we
can make notes if we need to but you can
see that now some of the data is cut off
we can use the page navigation arrows at
the bottom to go to the next page and we
can see that the missing data is showing
up here we can fix this by switching to
landscape orientation now all of the
fields fit on the same page and you
could also fix it by going back to
layout view and making the fields
narrower so they all fit I'm going to
click the zoom drop-down arrow and
select fit to window so we can see how
the report looks on the page it looks
like we have plenty of room for notes
and if we wanted to fine-tune the
margins then we could just click page
setup and finally if you want to save
ink then you can click print data only
to get rid of the background colors but
I'm going to leave this unchecked
because I like the formatting that we
have when you have everything the way
you want it you can click the print
command and then set your printer
settings and click OK
sometimes you may prefer to export a
report instead of printing it this is
useful if you want to email it to
someone or post it on the web access
lets you save it as an Excel spreadsheet
a text file a PDF or XPS file or email
attachment and you can click more to
save it as a rich text file or HTML file
in this case I'm going to choose PDF
because that's going to keep the
formatting that I've applied to my
report I'm just going to save this to my
documents library and you can modify the
file name if you want and then where it
says save as type select PDF
then click publish and your report will
be saved to your documents library or
whichever folder you chose then you can
close this window when you're done you
can close print preview and it will go
back to the last view that you were in