WEBVTT Kind: captions Language: en 00:00:11.960 --> 00:00:14.260 Before you jump into Access, it's important to 00:00:14.260 --> 00:00:16.500 familiarize yourself with the interface 00:00:16.500 --> 00:00:18.180 so that you know where everything is. 00:00:18.180 --> 00:00:20.290 And we're just going to take a quick tour of the 00:00:20.290 --> 00:00:21.520 different areas of the screen 00:00:21.520 --> 00:00:23.420 that you'll be working with. 00:00:23.420 --> 00:00:28.680 Near the top of the window is a large toolbar area, and this is called the Ribbon. 00:00:28.680 --> 00:00:30.759 The Ribbon is a collection of most of the tools 00:00:30.759 --> 00:00:32.910 that you'll need to use in Access, 00:00:32.910 --> 00:00:36.579 and it's divided into different tabs. 00:00:36.579 --> 00:00:38.850 Just above the Ribbon is another toolbar, called 00:00:38.850 --> 00:00:40.570 the Quick Access Toolbar. 00:00:40.570 --> 00:00:43.470 Here, you can Save the current object, 00:00:43.470 --> 00:00:46.769 and you also have the Undo and Redo commands, 00:00:46.769 --> 00:00:52.670 and you can click the drop-down arrow to add more commands to it if you like. 00:00:52.670 --> 00:00:54.440 On the left side of the screen, there is an area 00:00:54.440 --> 00:00:56.739 called the Navigation pane. 00:00:56.739 --> 00:01:00.660 This contains a list of all of the objects contained in your database. 00:01:00.660 --> 00:01:02.640 All of the objects that are currently open will 00:01:02.640 --> 00:01:04.750 appear on the Document Tabs bar. 00:01:04.750 --> 00:01:07.200 And you'll use this to select which object you 00:01:07.200 --> 00:01:11.100 want to view or edit. 00:01:11.100 --> 00:01:13.950 At the bottom of the screen, you can use the Record Navigation bar 00:01:13.950 --> 00:01:17.460 to navigate through the different records one at a time. 00:01:17.460 --> 00:01:20.380 And to the right of that is the record search box, 00:01:20.380 --> 00:01:24.369 which you can use to search for a specific record. 00:01:24.369 --> 00:01:26.240 Now let's go back to the Ribbon and look at it in 00:01:26.240 --> 00:01:28.020 a little more detail. 00:01:28.020 --> 00:01:30.420 The Ribbon is designed to make things easy to 00:01:30.420 --> 00:01:34.200 find, so each tab is divided into groups. 00:01:34.200 --> 00:01:38.700 For example, here in the Forms group, we have several different commands for working with 00:01:38.700 --> 00:01:39.850 forms. 00:01:39.850 --> 00:01:42.710 When you're working on a database, you may notice 00:01:42.710 --> 00:01:43.500 that there are some 00:01:43.500 --> 00:01:47.049 extra tabs that appear on the Ribbon with a label above them, 00:01:47.049 --> 00:01:50.289 and these will just appear automatically depending on what you're working on. 00:01:50.289 --> 00:01:53.110 In this case, we have a table open, so it opened 00:01:53.110 --> 00:01:57.210 up a couple of tabs to help us work with tables. 00:01:57.210 --> 00:01:59.180 If you want to hide the Ribbon, you can click this 00:01:59.180 --> 00:02:01.729 little arrow in the top-right corner. 00:02:01.729 --> 00:02:03.130 But we're going to be working with the Ribbon a 00:02:03.130 --> 00:02:06.219 lot, so you may want to leave it visible. 00:02:06.219 --> 00:02:11.570 If you're familiar with Office 2007, you may notice that the Office Button is gone, 00:02:11.570 --> 00:02:14.580 and it has been replaced with the File tab. 00:02:14.580 --> 00:02:17.280 If you click on it, you'll go to Backstage view, 00:02:17.280 --> 00:02:20.030 and this is where you'll find the Save options, 00:02:20.030 --> 00:02:23.110 and you can open your databases from here. 00:02:23.110 --> 00:02:28.310 And you can also print reports or view a Print Preview. 00:02:28.310 --> 00:02:29.890 And to get out of Backstage view, you can just 00:02:29.890 --> 00:02:33.510 click any tab on the Ribbon. 00:02:33.510 --> 00:02:35.020 When you start working with databases, 00:02:35.020 --> 00:02:38.760 you'll use the Navigation pane to open and manage your objects. 00:02:38.760 --> 00:02:42.120 By default, it sorts all of the objects by type. 00:02:42.120 --> 00:02:44.040 If you want to sort them a different way, you can 00:02:44.040 --> 00:02:47.210 click this bar at the top of the Navigation pane, 00:02:47.210 --> 00:02:51.230 and then choose which sort method you want. 00:02:51.230 --> 00:02:53.800 You can resize the Navigation pane by dragging the 00:02:53.800 --> 00:02:56.340 right border. 00:02:56.340 --> 00:03:03.070 And you can minimize it by clicking the double-arrow in the upper-right-hand corner. 00:03:03.070 --> 00:03:05.120 You can also hide the groups that you're not working on 00:03:05.120 --> 00:03:08.230 by clicking the bar at the top of each group. 00:03:08.230 --> 00:03:12.600 For example, I can hide Categories, Products Table, and Sales Unit, 00:03:12.600 --> 00:03:18.650 so I can just focus on Customers and Menu Items. 00:03:18.650 --> 00:03:23.590 Database designers will often set up a special kind of form called a navigation form. 00:03:23.590 --> 00:03:26.000 This will appear automatically when you open the 00:03:26.000 --> 00:03:27.070 database. 00:03:27.070 --> 00:03:31.230 Instead of using the Navigation pane and the Document Tabs bar to navigate through different 00:03:31.230 --> 00:03:35.250 objects, you'll use tabs within the navigation form. 00:03:35.250 --> 00:03:37.290 This gives you a much more user-friendly way to 00:03:37.290 --> 00:03:39.340 work with the database. 00:03:39.340 --> 00:03:41.650 For example, the employees at this bakery only 00:03:41.650 --> 00:03:42.250 need to work with 00:03:42.250 --> 00:03:45.340 the Orders, Customers, and Menu Items. 00:03:45.340 --> 00:03:48.230 They can easily get to these by using the tabs, 00:03:48.230 --> 00:03:51.950 and some of the tabs will also have sub-tabs on the right. 00:03:51.950 --> 00:03:54.450 By using the navigation form, we can just focus on 00:03:54.450 --> 00:03:56.070 the objects that we need, 00:03:56.070 --> 00:03:59.350 without having to worry about all of the other objects in the database. 00:03:59.350 --> 00:04:03.540 It's a great feature, but again, it's something that needs to be set up before you can use 00:04:03.540 --> 00:04:04.920 it. 00:04:04.920 --> 00:04:07.770 So those are the basics of how to get around in Access, 00:04:07.770 --> 00:04:14.770 and in the next video we're going to talk about how to open and save databases and objects.