[Music]
before you jump into access it's
important to familiarize yourself with
the interface so that you know where
everything is
and we're just going to take a quick
tour of the different areas of the
screen that you'll be working with near
the top of the window is a large toolbar
area and this is called the ribbon the
ribbon is a collection of most of the
tools that you'll need to use in access
and it's divided into different tabs
just above the ribbon is another toolbar
called the quick access toolbar here you
can save the current object and you also
have the undo and redo commands and you
can click the drop down arrow to add
more commands to it if you like
on the left side of the screen there is
an area called the navigation pane this
contains a list of all of the objects
contained in your database all of the
objects that are currently open will
appear on the document tabs bar and
you'll use this to select which object
you want to view or edit
at the bottom of the screen you can use
the record navigation bar to navigate
through the different records one at a
time and to the right of that is the
record search box which you can use to
search for a specific record
now let's go back to the ribbon and look
at it in a little more detail the ribbon
is designed to make things easy to find
so each tab is divided into groups for
example here in the forms group we have
several different commands for working
with forms
while you're working on a database you
may notice that there are some extra
tabs that appear on the ribbon with a
label above them and these will just
appear automatically depending on what
you're working on in this case we have a
table open so it opened up a couple of
tabs to help us work with tables if you
want to hide the ribbon you can click
this little arrow in the top right
corner but we're going to be working
with the ribbon a lot so you may want to
leave it visible if you're familiar with
office 2007 you may notice that the
office button is gone and it has been
replaced with the file tab if you click
on it you'll go to backstage view and
this is where you'll find the save
options and you can open your databases
from here
and you can also print reports or view a
print preview
and to get out of backstage view you can
just click any tab on the ribbon
when you start working with databases
you'll use the navigation pane to open
and manage your objects by default it
sorts all of the objects by type if you
want to sort them a different way you
can click this bar at the top of the
navigation pane and then choose which
sort method you want
you can resize the navigation pane by
dragging the right border
and you can minimize it by clicking the
double arrow in the upper right hand
corner
you can also hide the groups that you're
not working on by clicking the bar at
the top of each group for example I can
hide the categories products table and
sales unit so I can just focus on
customers and menu items
database designers will often set up a
special kind of form called a navigation
form and this will appear automatically
when you open the database instead of
using the navigation pane and the
document tabs bar to navigate through
different objects you'll use tabs within
the navigation form and this gives you a
much more user-friendly way to work with
the database for example the employees
at this bakery only need to work with
the orders customers and menu items they
can easily get to these by using the
tabs and some of the tabs will also have
sub tabs on the right by using the
navigation form we can just focus on the
objects that we need without having to
worry about all of the other objects in
the database
it's a great feature but again it's
something that needs to be set up before
you can use it so those are the basics
of how to get around in access and in
the next video we're going to talk about
how to open and save databases and
objects
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