WEBVTT
Kind: captions
Language: en

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Once you've finished creating a report, you
can

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choose to either print it,

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or export it so it can
be viewed outside of Access.

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Make sure that you are in Print Preview.

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Here, you have several different options for
adjusting the report.

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The first thing you should do is click the
Size

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command,

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and make sure that you have the correct
paper size selected.

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I'd like to add wider margins so that we can
make

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notes if we need to.

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But you can see that now some of the data
is cut

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off.

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We can use the Page Navigation arrows at the
bottom to go to the next page,

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and we can see that
the missing data is showing up here.

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We can fix this by switching to Landscape
orientation.

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Now, all of the fields fit on the same page.

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And you could also fix it by going back to
Layout

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view and make the fields narrower so they
all fit.

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I'm going to click the Zoom drop-down arrow
and

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select Fit to Window

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so we can see how the report looks on the
page.

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It looks like we have plenty of room for notes.

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And if we wanted to fine-tune the margins,
then we

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could just click Page Setup.

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And finally, if you want to save ink, then
you can

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click Print Data Only

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to get rid of the background colors.

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But I'm going to leave this unchecked because
I

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like the formatting that we have.

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When you have everything the way you want
it, you

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can click the Print command,

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and then set your printer settings and click
OK.

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Sometimes you may prefer to export a report
instead of printing it.

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This is useful if you want to email it to
someone

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or post it on the web.

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Access lets you save it as an Excel spreadsheet,
text file, PDF or XPS file, or email attachment,

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and you can click More to save it as a Rich
Text

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file or HTML file.

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In this case, I'm going to choose PDF because
that's going to keep the formatting

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that I've applied to my report.

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I'm just going to save this to my Documents
Library.

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You can modify your filename if you want,
and then

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where it says Save as Type, select PDF.

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Then click Publish,

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and your report will be saved to your
Documents Library,

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or whichever folder you chose.

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Then you can close this window.

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When you're done, you can close Print Preview,
and

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it will go back to the last view that you
were in.