[Music]
once you've finished creating a report
you can choose to either print it or
export it so it can be viewed outside of
access make sure that you're in print
preview and here you have several
different options for adjusting the
report the first thing you should do is
click the size command and make sure
that you have the correct paper size
selected I'd like to add wider margins
so that we can make notes if we need to
but you can see that now some of the
data is cut off we can use the page
navigation arrows at the bottom to go to
the next page and we can see that the
missing data is showing up here
we can fix this by switching to
landscape orientation now all of the
fields fit on the same page and you
could also fix it by going back to
layout view and making the fields
narrower so they all fit I'm going to
click the zoom drop-down arrow and
select fit to window so we can see how
the report looks on the page it looks
like we have plenty of room for notes
and if we want it to fine tune the
margins then we could just click page
setup
and finally if you want to save ink then
you can click print data only to get rid
of the background colors but I'm going
to leave this unchecked because I like
the formatting that we have when you
have everything the way you want it you
can click the print command
and then set your printer settings and
click OK
sometimes he may prefer to export a
report instead of printing it this is
useful if you want to email it to
someone or post it on the web access
lets you save it as an Excel spreadsheet
a text file a PDF or XPS file or email
attachment and you can click more to
save it as a rich text file or HTML file
in this case I'm going to choose PDF
because that's going to keep the
formatting that I've applied to my
report I'm just going to save this to my
documents library and you can modify the
file name if you want and then where it
says save as type select PDF then click
publish and your report will be saved to
your documents library or whichever
folder you chose then you can close this
window when you're done you can close
print preview and it will go back to the
last view that you were in like what you
just saw greatest add a comment
subscribe to our Channel
the freedom to learn
what you want when you want absolutely
free
GCF learn free.org